Executive Assistant

Job Responsibilities:

1. Managing calendar, scheduling appointments, and organising meetings;
2. Perform due diligence checks for all new clients and annual review for existing clients, including clients from audit, corporate secretarial, tax, and other professional services departments;
3. Assisting in the preparation and maintenance of corporate records, including board meeting minutes, resolutions, and annual reports;
4. Coordinating and organising board meetings and shareholders' meetings;
5. Ensuring compliance with corporate governance requirements and regulations;
6. Assisting with preparing legal documentation and contracts;
7. Handling correspondence, screening calls, and responding to inquiries;
8. Making travel arrangements and coordinating logistics for business trips;
9. Assisting with personal tasks and errands as requested by the head(s) of departments;
10. Undertaking additional responsibilities and ad hoc tasks as assigned by the various head(s) of departments;
11. To possess and display strong organisational skills, attention to detail, effective communication skills, and the ability to multitask and prioritise effectively;
12. All ancillary and related work connected with the role of an executive assistant.

Requirements:

1. A relevant bachelor's degree in business, education, management, office administration, or communication.
2. Independent and able to work with minimal supervision.
3. Required skills: Computer literate (particularly MS Word, MS Excel, and PowerPoint), administration, operational, detail-oriented.
4. A team player with a positive attitude and a willingness to learn and grow.