Executive Administrator

Mosque Madrasah Wakaf Shared Services – Geylang

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• More than 4 years of relevant work experience required for this role
• Working rights required for this role

Designation: Executive, Human Resource & Board Secretariat

JOB DESCRIPTION

This role plays a key role in driving employee engagement, managing HR systems, and supporting core HR functions. This role will design and implement strategies to foster a positive workplace culture, manage HR systems implementation and change management, and ensure seamless execution of HR services. In addition, this role supports the management of secretariat for the Management Committee.

HR Employee Engagement

1. Design and manage employee engagement strategies and activities to build a positive workplace culture and enhance employee satisfaction, including project and budget approval.
2. Plan and execute engagement activities, events, and wellness programs, including staff retreats, meetings, workshops, talks, and celebrations.
3. Gather and analyse employee feedback, making recommendations to improve engagement and retention.

HR System Management

1. Source, procure, coordinate, and liaise with vendors to identify and implement a suitable HR system for the organization and its clients.
2. Manage the implementation, change management, and integration of the HR system, ensuring it meets the organization and sector’s needs.

HR Shared Services

1. Serve as the main point of contact for HR services, queries, system support, and issue resolution for assigned entity(ies).
2. Manage end-to-end payroll processing, including payroll adjustments and submission for Government Paid Leaves (GPL), if applicable.
3. Manage employee data management, training administration, leave administration, recruitment and on/off boarding, and performance management.

HR Policy

1. Draft, review, and update HR policies, procedures, and guidelines to ensure compliance with organisational goals, statutory regulations, and industry best practices.
2. Collaborate with key stakeholders to ensure HR policies align with organisational needs and values.
3. Communicate and implement policies effectively across the organisation, providing guidance and clarification to employees.

Board Secretariat for Management Committee (MC)

1. Organise and coordinate MC and other related meetings, including preparing agendas, presentation slides, reports, taking minutes, and distributing them to committee members.
2. Ensure timely follow-up on action items and maintain accurate records of decisions and discussions.
3. Act as a liaison between the Management Committee and relevant departments, facilitating effective communication and information flow.

Any other duties assigned by Reporting Officer and Management Committee.

JOB REQUIREMENT

1. Diploma or Bachelor’s degree in Human Resource, Business Administration or equivalent.
2. Strong knowledge of HR practices with 3-5 years of experience, with exposure to drafting HR policies or employee engagement, and board secretariat duties being an advantage.
3. In-depth knowledge of HR processes, statutory compliance, and policy frameworks.
4. Strong organisational and project management skills, with the ability to multitask and meet deadlines.
5. High level of attention to detail and confidentiality.
6. Strong interpersonal and communication skills, with the ability to build strong relationships across all levels of the organisation.
7. Proficient in Microsoft Office Suites, design software, and familiarity with HR software or systems.
8. 1 year contract, convertible to permanent position.
9. Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients).

We regret to inform that only shortlisted candidates will be notified.