Executive Administrator

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

We are seeking a detail-oriented, organized and proactive administrative staff member to provide high-level support for our Area functional teams. This role plays a critical part in ensuring smooth day-to-day operations by handling a variety of administrative and coordination tasks. A strong background in travel arrangements and visa knowledge for different nationalities is essential. The ideal candidate is a team player with excellent communication skills, a strong work ethic, and the ability to multi-task in a dynamic environment.

Key Responsibilities:

1. Provide administrative support to functional teams including scheduling meetings, preparing documentation and tracking deadlines.
2. Arrange and manage travels including flights, hotels, transportation and itineraries.
3. Coordinate visa applications and travel documentation, ensuring compliance with country-specific entry requirements for various nationalities.
4. Assist in planning internal events and meetings, both locally and internationally, managing budget and spendings, and all related logistics.
5. Coordinate internal communications and follow-ups between departments and key stakeholders.
6. Collaborate with fellow administrative staff to ensure consistent support coverage and knowledge sharing.
7. Backup support for office management duties.

Qualifications:

1. Successful completion of Higher School certificate or Diploma in Business Administration.
2. Minimum 5 years’ experience within similar administrative roles.
3. Experience within the pharmaceutical industry and/or within a sales and marketing environment is preferred.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.