Executive, Administrative

Job Purpose:

To support the company for all administrative requirements relating to managed vessels and raising purchase requisition.

Job Responsibilities:

1. Raise or Reserve PR and save in common folder or shared drive.
2. Liaising with Vendors on Purchase Requisitions.
3. Record and manage PR Control Log.
4. Follow up & Reserve PR and make amendments as per final costing.
5. Replace reserve PR with final amended PR saved in common folder or shared drive.
6. Do/Revise GRN clarification.
7. Consolidate PMS from the fleet on a monthly basis and save in common folder or shared drive, ensuring completeness of PMS signature.
8. Monitor Fleet Administration.
9. Ensure the requirements of the company ISM system are efficiently maintained.
10. Ensure proper records are maintained and submitted to owners on a regular basis for managed vessels.
11. Audit and monitor fleet filing systems (Trade and Statutory certificates) on a regular basis.
12. Provide secretarial support to Senior Manager/Director when necessary.
13. Provide administrative support for all, applying relevant visas and verification on staff claims.
14. Any other ad-hoc duties as assigned.