Events Support Coordinator - Entry Level

Job Description

1. Event Planning Assistance: Support the planning and coordination of corporate events, conferences, workshops, and social gatherings, ensuring smooth execution from start to finish.
2. Vendor Coordination: Liaise with external vendors and service providers, including caterers, decorators, and audiovisual teams, to ensure event needs are met.
3. Logistics Management: Assist with event logistics, including venue booking, transportation arrangements, and preparation of event materials.
4. Registration and Guest Services: Manage attendee registrations, respond to inquiries, and ensure a positive experience for event participants.
5. On-Site Support: Provide hands-on support during events by setting up the venue, handling registration desks, and assisting with guest needs.
6. Event Promotion: Help create promotional materials, including event invitations, flyers, and social media posts, to attract attendees and boost event engagement.
7. Budget Tracking: Assist with budgeting and cost control to ensure events are executed within financial constraints.
8. Post-Event Evaluation: Help collect feedback from attendees and analyze event success to inform improvements for future events.
9. Team Collaboration: Work closely with marketing, sales, and other internal teams to ensure events align with company goals and branding.
10. Administrative Support: Provide general administrative support to the events team, including maintaining event documentation, handling communication, and preparing post-event reports.

Job Requirements

1. Minimum Diploma and above.
2. Ability to manage multiple tasks simultaneously, prioritize effectively, and ensure event logistics run smoothly.
3. Clear verbal and written communication to liaise with vendors, clients, and attendees, ensuring all event details are well-coordinated.
4. Keen eye for detail in managing event setups, schedules, and materials to ensure everything is executed flawlessly.
5. Ability to work collaboratively with internal teams and external vendors, demonstrating flexibility and adaptability in a dynamic event environment.

Job Highlights

1. Dynamic Work Environment: Work in a fast-paced, exciting industry with diverse events and projects.
2. Career Development: Opportunities for growth and skill development in event management and coordination.
3. Creative Exposure: Contribute fresh ideas and solutions to make events memorable and impactful.
4. Training and Support: Receive hands-on training and mentorship to excel in event coordination.
5. Competitive Salary: Attractive entry-level salary with potential for bonuses and benefits.