Events & Recognition (Insurance Industry/Gala Dinner/Big Event/$5K) (ID: 646782)

Responsibilities:

Procurement & Budget Management

• Prepare, monitor and manage projects' budget papers, event expenses and deliverables’ progress while ensuring a highly desirable event for qualifiers to attend.
• Adhere to the internal procurement process and arrange for payments to be made before the stipulated timelines.
• Process all applicable event reimbursements and ensure necessary approvals are sought before payments are made within stipulated timelines.

Project & Programme Management

• Sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments, design & concepts, etc.
• Handle all aspects of event conceptualizing, planning, and coordinate the delivery of project outcomes that align with project plans.
• Work with internal colleagues and external agencies (where necessary) to deliver the event programme and materialize the objectives.
• Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.
• Ensure programme is well-thought through and briefed to all parties/event helpers involved.

Collaterals Management

• Be creative with collaterals design and handle last minute collaterals requirements promptly.
• Arrange and ensure print production is delivered on-time ahead of events.
• Ensure the necessary updating of events’ collaterals.
• Able to do simple design works for events invite and reminder eDMs.

Database & Registration Management

• Create innovative mechanisms to drive high attendance rates among invitees for key agency events.
• Ensure the necessary communications are shared on time to garner strong participation from qualifiers to recognition events.
• Track periodic registration numbers and arrange for necessary reminders/eDM or emails to ensure high actual attendance on-site.

Communications

• In-charge of all forms of communications in relation to the event for all relevant individuals, whether internal staff or event invitees/attendees. Materials for communication may include:

1. All event collaterals
2. Changes or updates to schedules or project plans
3. Confirmation for events’ attendance

Gifts & Tokens Sourcing

• In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies to understand the risk and better safeguard the company.
• Highlights any potential concerns/risks and proactively shares best risk management practices.

Requirements:

• Diploma qualification
• 1-2 years’ experience in events planning
• Clear and concise communication, both verbally and in writing to upper management as well as to the agency force.
• Manage various deliverables productively, review/check to ensure accuracy and details.
• Able to roll up your sleeves for pre-event logistics planning, onsite execution and delivery of events.
• Interest in finance, insurance products, and how an agency force works to close protection gaps.
• Pleasant and good-natured
• High level of integrity, takes accountability for work and good attitude towards teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

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