Event, Associate / Executive / Senior Executive / Assistant Manager

Position: Associate/ Executive/ Senior Executive

Responsibilities

1. Secretariat and admin support
2. Source, evaluate and negotiate with third party vendors
3. Manage registration to create a streamlined experience for invitees
4. Manage flight and hotel bookings
5. Manage transfer and transportation requirements
6. Manage F&B and dietary requirements and setup
7. Manage event collateral design and production
8. Responsible for successful delivery of the event, ensure smooth communication with partners, vendors, manage registration desk and the onsite team

Dynamic Adaptation

1. Digital event setup and co-ordination
2. General admin support for the team
3. Team-bonding and/or activities organization

Position: Assistant Manager

Responsibilities

1. Source, evaluate, negotiate and manage third party vendors and/or venues
2. Manage registration process to create a streamlined experience for invitees, including flights and hotel bookings
3. Attend and facilitate (as appropriate) all regular progress update meetings
4. Provide speakers liaison and management
5. Manage F&B and dietary requirements and setup
6. Manage event collateral design and production
7. Responsible for successful delivery of the event, ensure smooth communication with partners, vendors and stakeholders
8. Management of stakeholders and assigned team members, including overall resource planning of roles and responsibilities pre-event and onsite
9. Budget and timeline management and updates

Dynamic Adaptation

1. Ability to handle multiple projects and tasks
2. Digital event setup and co-ordination
3. Provide general guidance to junior team members

Qualification

General University Degree or Polytechnic Diploma

Knowledge & Experience

1-2 years’ of work or event management experience for Associate/ Executive/ Senior Executive position
2-3 years’ of work or event management experience for Assistant Manager position
Good Microsoft Office Skills

Personal Attributes

1. Meticulous
2. Good interpersonal and communication skills
3. Good team player
4. Adaptable and can react to changes readily
5. Able to work independently
6. Driven, confident and well-groomed