Event Assistant (Short term contract)

• We have an exciting opportunity, be part of the largest cycling event in Singapore
• If you are looking for a fresh challenge – work alongside us to deliver the event
• Various contract period: February to May 2025

Position:

1. Event Assistant – Route & Transport
2. Event Assistant – Venue & Logistics Operations
3. Event Assistant – Commercial Operations

Roles & Responsibilities:

Route & Transport

• Manage all aspects of route management, including stakeholder management, traffic management, transport and logistics movement
• Manage event execution and related administrative, including event logistics procurements and crew/volunteers deployment
• Coordinate with internal departments and external stakeholders/vendors to ensure smooth set-up of Event and meet event requirements
• Handle all stakeholder enquiries, feedback and possibly execute service recovery related to route management
• Perform ad hoc duties when assigned

Venue & Logistics Operations

• Provide day-to-day support to project lead on event operations, including supplier/vendor management and venue coordination; to ensure event, internal and client expectations are met
• Sourcing and achieving cost-effective solutions for event requirements and logistics from suppliers.
• Prepare purchase requisition documents and invoices accurately for processing
• On-site/tear down setup coordination and supervision of suppliers
• Coordinate with internal departments and external stakeholders to meet project requirements.
• Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
• Work with venue owner such as Sportshub ensuring all paperwork are submitted timely
• Prepare and ensure layout/event day runsheet accurately and promptly
• Perform ad hoc duties when assigned

Commercial Operations

• Assist with the execution of all event branding/programme plans timely
• Monitor/manage all branding inventories, ensure list is accurate and in good condition
• On-site/tear down setup coordination and supervision of suppliers
• Coordinate with internal departments and external stakeholders to meet project requirements
• Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
• Coordinate with the respective vendors to set up VIP Hospitality area
• To assist in the planning of all aspects related to the VIPs leading up to the event (e.g.: VIP flag off parties, VIP movement, welfare)
• Assist in drafting emcee scripts for the emcees on event day
• Prepare purchase requisition documents and invoices accurately for processing
• Perform ad hoc duties when assigned

Requirements:

• Proficient in Microsoft Word, Excel, PowerPoint
• Dedicated, self-oriented and results driven
• Possess good communication skills
• Ability to work independently
• Willingness to work out of office hours whenever necessary

Location: Mega at Woodlands

Working hours: 9am – 6pm (Monday – Friday, may be required to work beyond normal hours)

Please attach a copy of your resume for our necessary review

Only shortlisted candidates will be notified about their application