Personal Assistant in Wealth Management Industry MNC (ID: 665848)

Our client, a well-known Japanese company, is currently looking for an Executive Assistant.
As part of a Single Family Office to a Japanese owner, you will be assisting the directors in mainly operational and some administrative duties in the office.

Job Scope:

Operational Duties (70%):

• Managing the bank account opening process which includes communication with counterparties within the bank and arranging for document and information submission for KYC, Investment mandates, tax forms, and general account opening forms.
• Negotiation of loan terms for newly opened facilities.
• Monitor and analyse margin call levels and bank balances periodically.
• Prepare remittance instructions for investment needs.
• Monitor loan balance, FX impact, term, interest rates, and renewals.
• Filing of monthly bank account statements for in-house analysis, accounting, and audit.
• Preparing statutory documents from Corporate Secretary, obtaining relevant signatures, and submission.

Administrative Duties (30%):

• Provide general administrative support to Directors.
• Overseeing the upkeep and maintenance of office facilities and equipment.
• Coordinate internal and external communications, including liaising with vendors and clients.
• All other office facilities related vendor communications.
• Any other ad-hoc duties as assigned.

Requirements:

• Min Bachelor's Degree with 3 to 10 years of relevant experience in Banking or Corporate Secretary.
• Accounting required skill level will be checking bank statements, filing, and liaison with Tax & Accounting firms.
• Good initiative and common sense in general housekeeping and operational matters (e.g. reminding directors to fulfil statutory requirements after a certain corporate action).
• Ability to manage multiple tasks and prioritize effectively.
• Possess capability of managing confidential information, including owner's personal data.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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