Personal Assistant / Office Management

PA to Executive Director / Office Management & Admin Executive

The Singaporean-German Chamber of Industry and Commerce (SGC) is part of a network of 140 offices of the German bilateral Chambers of Industry and Commerce abroad in 92 countries. The SGC has managed to sustain its continuous growth with developing services to its members and clients.

We are currently looking for a PA / Office Management & Admin Executive. The position is full-time and is available immediately.

In our Central Tasks Team, the PA to the Executive Director will also act as Executive for Office Management & Admin.

Job scope:

• PA to Executive Director: secretarial support, arranging schedules, meetings, business trips, follow-up, expense claims
• Support for HR and Finance Department: Annual leave accounting, travel and expense claims, onboarding / offboarding
• Supervise reception desk duties
• Contracts management / filing
• Compile quarterly activity reports
• Plan and arrange Board and Advisory Council Meetings
• General office administration
• Office inventory
• Support for special projects
• Other tasks as delegated by the Executive Director

Your profile:

• Experience as an executive assistant, personal assistant, or in a similar role
• An excellent team player
• Well organised and disciplined approach to work
• Able to multi-task and manage numerous deliverables effectively
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in office software, including Microsoft Office Suite and calendar management tools
• Professional demeanor and ability to interact with stakeholders at all levels

We offer competitive remuneration and a positive work environment. Interested candidates shall send their most recent CV and supporting documents with expected salary to: career@sgc.org.sg with the subject line “PA / Office Management & Admin Executive” by 31.01.2025. Only short-listed candidates will be notified.