APAC Administrative Coordinator, Real Estate and Development

APAC Administrative Coordinator, Real Estate and Development

Corporate Functions

We are looking for an organised, analytical administrative coordinator, with excellent communication and problem-solving skills to support our RE&D regional leadership. In this role, you will work closely with sub-regional teams to coordinate operational objectives, gather and report results, as well as providing leadership with general administrative support. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Excellent administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. Experience in office operations, projects, engineering or architecture is an advantage.

Description

1. Coordination of regional initiatives; communication, tracking and documentation of deliverables within timeline (e.g. Tririga O&M system rollout, Workplace Technology updates, pandemic resumption protocols, critical supplies)
2. Monthly Reporting; collation of management reporting; Building Operations, Space Occupancy, Vendor performance & KPIs, Engineering and other ad hoc reporting
3. Management Presentations; assistance to prepare real estate approval papers, project updates and office operation updates
4. Assisting with special projects, such as real estate strategic overviews, process improvements and budget development
5. Regional leader diary management; scheduling meetings, events, bookings etc.
6. General administration; meeting minutes, group communications, group filesharing (BOX) and other office administration
7. Regional leadership travel/ expense support and management as required

Minimum Qualifications

• High school diploma or equivalent.
• At least 3 years' experience in the administrative support field.
• Meticulous approach to administrative tasks.
• Basic math abilities and an understanding of basic financial concepts.

Preferred Qualifications

• Exceptional interpersonal, written, and verbal communication skills.
• Proficiency with reporting and presentation software; Pages, Keynote, Numbers.
• Creativity and strong problem-solving skills.
• Fluent in both spoken and written English.
• Experience compiling management presentation materials a core skill.