Office administrative and PA to the general manager

Responsibilities

Receive and make direct calls

Organize and schedule appointments

Plan meetings and record detailed minutes

Write and distribute emails, correspondence memos, letters, faxes and forms

Assist in preparing periodic reports

Develop and maintain archiving systems

Update and maintain office policies and procedures

Order office supplies

Maintain contact list

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Serve as point of contact for internal and external customers

Liaise with the Executive and Senior Administrative Assistants to handle requests and inquiries from Senior Managers

Requirements and skills

Have experience as an administrative assistant or office management assistant

Knowledge of using office equipment such as printers and fax machines

Proficient in using MS Office

Excellent time management skills and ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and oral communication skills

Strong organizational and multi-tasking skills