Assistant HR Manager

Job Overview

The Assistant Manager of HR & Admin is responsible for supporting the day-to-day operations of the Human Resources and Administration departments. This role will involve managing HR functions such as recruitment, employee relations, payroll administration, and benefits, while also handling office management, facilities, and ensuring smooth operational workflow within the organization.

Key Duties & Responsibilities

1. Recruitment & Training

• Recruits, interviews, hires, and trains new employees within the department.
• Coordinates with department heads to identify staffing needs and fulfill recruitment requirements.

2. HR Administration & Operations

• Oversees daily HR administrative and operational tasks, ensuring smooth and efficient HR processes.
• Manages HR documentation, ensuring proper record-keeping and compliance with relevant regulations.

3. Policy & Procedure Development

• Reviews and drafts HR policies and procedures to streamline Standard Operating Procedures (SOP) for HR functions.
• Ensures consistent application of company HR policies across departments.

4. Job Evaluations & Market Analysis

• Conducts job evaluations and market salary analysis to determine competitive salary ranges and benefits packages.
• Provides recommendations to align compensation and benefits with industry standards.

5. Performance Management

• Provides constructive and timely performance evaluations to employees.
• Develops and manages the annual salary review process, coordinating with managers to ensure accuracy and timely completion of salary adjustments.

6. Compensation & Benefits Management

• Oversees outsourced payroll, ensuring accuracy and compliance with regulations.
• Analyzes trends in compensation and benefits to improve employee retention strategies.

7. Employee Relations & Disciplinary Actions

• Handles disciplinary cases and employee terminations in accordance with company policies.
• Provides guidance to management on HR-related matters and conflict resolution.

8. Training & Development

• Plans and implements employee training and development programs to enhance skills and professional growth.
• Monitors training effectiveness and employee development initiatives.

9. Expatriates & Talent Management

• Manages the onboarding and offboarding processes for expatriates, AP talents, and trainees.
• Coordinates with relevant stakeholders to ensure compliance with visa, immigration, and other legal requirements.

10. Manpower Planning & Budgeting

• Manages manpower planning, including workforce restructuring, onboarding, and offboarding processes.
• Prepares periodic HR forecasts and budget costing for the Finance department.

11. HR Digitalization & Process Improvement

• Leads HR initiatives such as automation of HR processes, digitalization, and transformation to enhance operational efficiency.
• Drives job redesign efforts to improve workflow and employee satisfaction.

12. Internal Controls & Compliance

• Participates in internal control audits to ensure the company’s HR policies and procedures comply with legal requirements.
• Monitors and ensures HR practices are in line with local labor laws and employment regulations.

13. Other Ad-Hoc Tasks

• Performs any other HR-related tasks or projects assigned by the company, as needed.

Experience & Skills Required

1. Education

• Degree in Human Resource Management or relevant professional certifications.

2. Experience

• At least 8 years of experience in HR Generalist roles, with at least 3 years of supervisory experience.
• Extensive experience in total rewards, compensation and benefits principles, and best practices.

3. Skills & Knowledge

• Strong knowledge of compensation, benefits, and HR operations.
• In-depth understanding of local employment laws and regulations.
• Excellent analytical and problem-solving skills, with the ability to interpret and analyze complex data.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS (Human Resource Information Systems) is preferred.

4. Communication & Interpersonal Skills

• Excellent communication, writing, and interpersonal skills.
• Ability to communicate effectively with all levels of staff and management.

5. Personal Attributes

• Independent, meticulous, and detail-oriented.
• Strong team player with a positive work attitude.
• Proactive and adaptable to changes in a dynamic work environment.