HR cum Admin Executive

Key Responsibilities:

Human Resources (HR) Responsibilities:

1. Recruitment & Onboarding
   • Assist in the end-to-end recruitment process, including job postings, resume screening, interview scheduling, and candidate communication.
   • Coordinate new employee onboarding, including documentation, orientation, and induction programs.
2. Employee Records Management
   • Maintain accurate and up-to-date employee records (personal details, contracts, performance evaluations, etc.).
   • Ensure compliance with labor laws, company policies, and data protection regulations.
3. Payroll Support
   • Assist in gathering and verifying timesheets, attendance records, and employee leave details.
   • Support the payroll process by ensuring accuracy and timeliness in data submission.
4. Employee Engagement & Well-being
   • Assist in organizing employee engagement initiatives such as team-building events, wellness programs, and recognition activities.
   • Address employee queries and concerns with empathy and professionalism.
5. Performance Management
   • Help coordinate the performance appraisal process and track employee progress and development.
6. Training & Development
   • Assist in identifying training needs and help coordinate training sessions and workshops.
   • Maintain training records and support post-training evaluations.

Administration Responsibilities:

1. Office Management
   • Manage day-to-day office operations, including facilities, supplies, and equipment maintenance.
   • Liaise with vendors and suppliers for office requirements, ensuring timely procurement and delivery.
2. Document Management
   • Maintain organized filing systems for both digital and physical documents.
   • Prepare, proofread, and ensure proper distribution of internal communications and documents.
3. Health and Safety Compliance
   • Ensure the workplace is compliant with health and safety regulations and company policies.
   • Coordinate safety drills and maintain safety records.
4. General Office Support
   • Answer and direct phone calls, handle inquiries, and maintain office schedules.
   • Support the HR and Operations team with administrative tasks as required.

Qualifications:

1. Education
   • Diploma or Bachelor's degree in Human Resources, Business Administration, or related field.
2. Experience
   • Minimum of 3 years of experience in HR, administration, or a similar role.
   • Prior experience in both HR and office administration is highly preferred.
3. Skills & Competencies
   • Strong knowledge of HR functions, including recruitment, payroll, and employee relations.
   • Proficient in office software (MS Office Suite, Google Workspace) and HRIS systems.
   • Excellent organizational, multitasking, and time-management skills.
   • Strong verbal and written communication skills.
   • Ability to maintain confidentiality and handle sensitive information with discretion.
   • Proactive, detail-oriented, and able to work independently.
4. Personal Attributes
   • Friendly, approachable, and professional demeanor.
   • Ability to manage multiple priorities in a fast-paced, dynamic environment.
   • A team player with a problem-solving mindset and a can-do attitude.