1 Year contract extendable Corporate Secretary - West

1 Year Contract Extendable Corporate Secretary - West

Core Responsibilities:

• Provide full spectrum of secretarial and administrative support to the VP and General Manager Texture and Asia-Pacific, and Singapore-based duties including but not limited to:
• Managing daily schedule and calendar.
• Managing travel arrangements including itinerary; visa application; generating expenses claims and managing correspondences with overseas offices, including visiting guests.
• Organize and co-ordinate meetings and video/audio tele-conferences.
• Assist to prepare documents, reports, and presentation slides.
• Set-up and maintain filing system.
• Handle incoming mail and other materials.
• Responsible for the full spectrum of the administration functions of the Singapore Office.
• Manage the office facilities including the reception area.
• Greets and sets up workspaces for visitors and guests interfacing with partners to ensure proper access and equipment are assigned.
• Support communication for the Singapore Office.
• Support local engagement activities including but not limited to: company year-end event, new year lunch, care packs, awards celebrations, distribution of awards and certificates, etc.
• Responsible for the maintenance of the Singapore Office.
• Assist in procurement of indirect materials and services, including but not limited to: management of corporate hotel rates, SIA Corporate Travel Program, call plans for telecommunications, renovation works to office premises, service apartments, etc.
• Maintenance and updating of administration documents in the Singapore SharePoint and MS Teams and various licenses for the operation of the Singapore office, etc.
• Co-ordinate with building management on all matters relating to safety, security, and general maintenance of the office space.
• Manage hot desks, locker, car park lots, stationery, and pantry needs.
• Manage all 3rd party contracts and contractors on site for the maintenance of the Singapore office including but not limited to: cleaning services, lighting, air-conditioning, etc.
• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration.
• Synchronize with administration team to ensure continuous support.

Qualifications:

• Minimally a Degree in Business Administration or equivalent.

Interested and qualified candidates, please send in your application to ivy.yong@recruitexpress.com.sg.

Ivy Yong Shi Mei
R2198995
Recruit Express Pte Ltd 99C4599