Admin Executive cum Receptionist

Responsibilities:

• Answering telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.
• Meet and greet visitors in a friendly and helpful manner.
• Sorting of received mail, posting mail and arranging local/overseas couriers after date-stamping and recording all incoming mail/couriers (where necessary).
• Recording and coordination on the collection of the annual festive hampers and gifts received.
• Manage the subscription of newspaper and publications including bi-weekly printing of namelist for newspaper collection.
• Verify and process invoices for AP to arrange payment.
• Assist with logistics support for VIP visitors’ programmes, including assistance to users with inquiries on room setups.
• Maintain the office including ordering office supplies and beverages.
• Co-ordinate on staff’s season parking request with Building Management.
• Manage meeting rooms booking systems and compile the usage to raise billing.
• File invoices and record the beverage consumption at Collab Hub.
• Daily update of meeting room bookings for the tea lady, including coordination with the pre-event setup and post-event cleaning.
• Manage Collab Hub meeting rooms including the furniture and facilities.
• Assist with project tasks under the guidance of management, which may include administrative support in terms of documentation and presentation creation.
• Perform ad-hoc administration duties as required.

Requirements:

• Min Professional Certificate/Diploma and above with at least 2 years of relevant work experience in similar roles;
• Experience in an administration role desired, receptionist experience advantageous.
• Good inter-personal skills and customer service;
• Resourceful and able to work independently with minimum supervision;
• Good verbal and written communication skills;
• Strong interpersonal skills.
• Proficient knowledge of the Microsoft Office suite including Word, Excel, PowerPoint and Outlook preferred.
• Organised with the ability to manage conflicting timescales and priorities.
• Knowledge in SAP would be an added advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!