Property Leasing Executive

Job Description:

1. Responsible for the general administration of all lease matters and documentation, including renewals and new tenancies for the group of companies.
2. Assist in reviewing lease documents, preparing, and maintaining the leasing schedule.
3. Manage the couriering and tracking of receipt/return of tenant-executed legal documents.
4. Identify prospective tenants and conduct site viewings with them or Property Agents, followed by handling any necessary follow-ups with prospects.
5. Work with Operations manager to maximize building occupancy/revenue.
6. Perform marketing coordination tasks, including managing calls and emails.
7. Address complaints and feedback related to tenancy matters from both existing and prospective tenants/agents.
8. Assist in emergency response planning and conduct risk assessments.
9. Collaborate with vendors and authorities to facilitate inspections, permits, and compliance matters.
10. Source quotations for general maintenance of the buildings.
11. Monitor and renew licenses and permits (e.g., lift, water tank, electrical license, fire certificate, etc.).
12. Assist the Operations Manager in daily operations and perform other duties as assigned.

Requirements:

1. Diploma in Business/Marketing, Real Estate or property management preferred.
2. 1-2 years of commercial leasing experience will be advantageous.
3. Independent, resourceful and achievement driven.
4. Excellent communication and interpersonal skills.
5. Ability to work under tight schedules and deadlines with minimal supervision.