Responsible for warehouse daily operation duties of coordination and ensuring all required documents are in place and compliant with rules & regulations.
Duties and Responsibilities
Assist the Marine Logistics Manager in day-to-day operations, including:
Engagement and deployment of sea staff on/off vessels.
Assess and identify sea staff with good potential and make recommendations for deployment and promotions.
Brief sea staff prior to joining vessels regarding SEMS matters, Charterers’ requirements, and unique trade and port requirements.
Control and monitor daily vessel activities and budgets relevant to the Operations Department.
Maintain and monitor Company SEMS, Port, and Charterers' requirements in conjunction with the QHSSE Dept.
Arrange and deploy sea staff for in-house training and external approved short courses.
Carry out annual Vessel Operation Inspection Audits as assigned by the Manager in conjunction with the DPA.
Participate as a member of the shore Emergency Response Team for the relevant vessels.
Act as an incident investigator if appointed by the Marine Logistics Manager or as required by the Designated Person Ashore.
Complete necessary formalities and documentation with Flag State, Port Authorities, Immigration, and Customs for sea staff signing on/off vessels.
Maintain and update an efficient filing system for the Operations Department.
Sourcing and appointment of agencies with approval from the Marine Logistics Manager.
Contact ex-seafarers for redeployment.
Sourcing new seafarers and arranging interviews with senior officers and respective department heads.
Check seafarers’ certificates, including arranging medical check-ups as per Charterer’s requirements.
Verify seafarers’ certificate authenticity with the relevant authority and apply for Flag State licenses.
Maintain up-to-date seafarers’ personnel files and monitor certificates and documents expiry.
Update crew planning/rotation lists and crew lists.
Ensure crew appraisal assessments are conducted, signed, and filed.
Extend crew’s entry pass and ship’s landing pass with Singapore Immigration authority.
Declare immigration clearances and outward port clearance.
Update crew articles, including sign on/off via MPA Marinet.
Qualifications and Requirements
At least a Diploma in Logistics Supply Chain Management or Business Studies.
3-5 years of working experience in Marine lubricant logistics supply operations.
Knowledge of port operations and shipping & transport coordination.
Skills in Excel, planning, scheduling, and marine deliveries to vessels.
Working Conditions
5.25 working days per week, subject to overtime and working during weekends and holidays.
May work in a stuffy, noisy, and dusty environment.
Occasional travel out of Singapore may be required.
Mandatory wearing of appropriate PPE when on duty.