Senior Specialist, Campus & Admin #bcp #procurement

We are seeking a proactive and passionate individual to join e2i Campus and Admin team. As part of the team, you will manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.

Responsibilities:

1. Plan and propose annual budget for operating expenses.
2. Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilisation for supplies/services.
3. Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations.
4. Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services.
5. Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders.
6. Management of office assets such as equipment and furniture across e2i offices.
7. Ensure that office facilities are well-maintained and working environment is conducive for staff.
8. Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.
9. Review and implement the Business Continuity Plans for the organisation.
10. Any other duties related to general corporate administration.

Job Requirements:

1. Degree or Diploma in any disciplines.
2. Prior work experience in office administration and procurement. Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage.
3. Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records.
4. Strong project management skills.
5. Possess strong written and oral communication skills.
6. Able to engage and communicate effectively with various stakeholders.
7. High degree of professionalism and passion for success.
8. Team player with good interpersonal skills, positive attitude and attention to detail.
9. Willingness to take on new roles.
10. Able to focus on priorities and deliver in a fast-paced environment.
11. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

Designation and salary will be commensurate with experience.

We will only contact shortlisted candidates.