Secretary to Director

Administrative Assistant to Director

Job Summary:

The Administrative Assistant to the Director will provide high-level administrative support to the Director, handling various tasks and responsibilities with a focus on organization, efficiency, and confidentiality. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Key Responsibilities:

• Assist the Director in day-to-day administration work, including managing calendars, drafting emails, and taking minutes.
• Manage HR operations, such as preparing letters, processing work passes, conducting new staff orientation, and providing support in HR.
• Organize foreign travel arrangements, visas, itineraries, travel expense claims, and maintain all travel records.
• Maintain membership records, ensuring subscriptions and fees are up to date.
• Control confidential files and maintain the Director's calendar.
• Organize logistics for international conferences and undertake specific research projects as directed.
• Act as the key point of contact for all matters concerning the Director and handle miscellaneous errands and administrative tasks.
• Perform all other duties assigned by the Director.

Requirements:

• Minimum 8 years of experience as an Executive Assistant/Secretary to a Director.
• Proficient in Microsoft Outlook, Word, and Excel.
• Able to multitask, prioritize, and thrive in a dynamic environment.
• A collaborative spirit, capable of working independently as well as part of a team.
• Exceptional organizational, critical thinking, analytical, and problem-solving skills.
• Able to start immediately.

Salary: We offer a competitive salary of $80,000 - $100,000 per year, depending on experience.