ADMINISTRATIVE EXECUTIVE

VIVA ENGINEERING PTE. LTD.

Singapore

SGD 60,000 - 80,000

Job description

Maintain office supplies inventory and reorder items as necessary.
Manage office equipment and arrange for maintenance when required.
Coordinate and manage appointments, meetings, and events for executives or senior management.
Handle incoming phone calls, emails, and postal mail, ensuring timely responses.
Draft, review, and send correspondence, including emails, memos, and reports.
Act as the first point of contact for all communication within and outside the office.
Maintain an organized filing system, both physical and digital, for all essential documents.
Organize travel arrangements, including flight bookings, accommodation, and itineraries.
Provide administrative support for various ongoing projects, including scheduling tasks and tracking progress.
Assist in preparing reports and presentations for senior management.
Assist with recruitment activities, including scheduling interviews and onboarding new employees.
Maintain and update employee records and assist with HR-related paperwork.
Greet clients and visitors in a professional and friendly manner.
Assist clients with inquiries and direct them to the appropriate departments or individuals.
Other ad-hoc queries.