Office Administrator

Salary Range: $3,000 - $4,000

This is a Permanent role.

You will manage the administrative operations and the facilities of the company. You will be responsible for organizing all administrative activities that facilitate the smooth running of the office, facilities, and resources while devising ways to streamline processes.

Roles and Responsibilities

• Manage and deliver high-quality administrative operations
• Monitor budgets and prepare accurate reports about your findings
• Keep and maintain up-to-date detailed records of beneficiaries, donors, sponsors, and relevant stakeholders
• Ensure compliance with current healthcare regulations
• Keep records of all expenses and recommend techniques to reduce costs
• Coordinate with healthcare partners to identify their issues and needs
• Provide administrative support to internal stakeholders, including minute writing, meeting arrangements, and other office administration duties
• Manage in-office administration such as purchasing of admin-related equipment and supplies
• Perform facilities management, including upkeep of facilities, managing the cleanliness of the office environment, ensuring the smooth running of daily operations, and troubleshooting through professional liaison with vendors
• Support and welcome guests, extending hospitality on behalf of the company
• Receive deliveries and mail, organize them for distribution to the correct recipients, and manage outgoing mail and packages for pickup
• Answer, screen, and forward incoming emails and calls to the right personnel and department
• Support team activities, including event logistics and F&B arrangements whenever necessary
• Other administrative and support services as may be assigned from time to time

Requirements

• Diploma in Business Administration, Health Care Administration, or relevant discipline
• Minimum 3 years of relevant working experience (proven experience in a healthcare setting is a bonus)
• Knowledge of office procedures
• Knowledge of healthcare regulations and basic medical terminology
• Strong business written and spoken English
• Problem-solver with good time-management abilities
• Ability to communicate effectively in a polite and professional manner
• Meticulous with attention to detail
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Proficiency with computers, especially MS Office

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to tiffany@peopleprofilers.com