Executive Assistant to the CEO

Summary:

The Executive Assistant to the CEO provides high-level of administrative and operational support to the CEO, ensuring smooth day-to-day operations and enabling the CEO to focus on strategic priorities. This role requires exceptional planning & organisational skills, high level of initiative-ness and discretion, professionalism, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Administrative & Executive Support:

• Manage and coordinate the CEO’s schedule, appointments, and meetings.
• Prepare agendas, materials, reports, presentations and minutes for executive meetings.
• Maintain and organise confidential documents and records.
• Lead and manage critical projects on behalf of CEO, ensuring cross-functional/ departments collaboration and timely execution.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Arrange travel, accommodations, and itineraries.

2. Strategic & Operational Support:

• Assist in tracking of key projects, deadlines, and strategic initiatives.
• Assist in reports and presentations for high-level engagements.
• Coordinate with different departments to ensure alignment with the CEO’s priorities.

3. Communication & Relationship Management:

• Liaise with internal & external stakeholders as needed.
• Support the planning and execution of executive-level events.

4. Others:

• Handle special projects as assigned by the CEO.
• Handle sensitive information with the highest degree of integrity, including legal, financial, and corporate development documents.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Strong planning & organisational and time management skills.
• Excellent verbal and written communication abilities.
• High level of discreetness and confidentiality.
• High level of initiative-ness required.
• Strong problem-solving and decision-making capabilities.
• Eye for details and meticulous
• Ability to work independently and handle multiple priorities on timely basis and under pressure.