Document Controller

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Document Controller

About JLL –
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers, and investors achieve their business ambitions.
If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

What this job involves

Broadly, the Document Controller will work together with the Project Management team and will work within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, filed, and registered for optimized tracking and retrieval.

The Document Controller is responsible for the following:

1. Collate and upload documents into centralized folder structures following set procedures.
2. Check documents for accuracy of spelling and grammar. Edit/correct documents as required.
3. Ensure that pre-established document control requirements are satisfactorily met throughout the duration of the project.
4. Expediting the creation, review, signature approval, and release of internally produced documents.
5. Enter data, receive, track, and control documents using the Electronic Document Management System.
6. Produce logs, transmittals, and other reports as required.
7. Assist users in capturing and locating electronic information.
8. Verify retention requirements; arrange hard copy filing and long-term storage or handover documents at the time of closeout.
9. Review and update technical documents (e.g., manuals and workflows).
10. Ensure all documents and files have the appropriate document management version control protocols in place.
11. Notify personnel of updated document versions and how to access them.
12. Work with all documents and records across various business lines, regions, countries, and sectors.
13. File all documents as digital records.
14. Create document templates as requested for future use.
15. Retrieve files as requested by key stakeholders and clients.
16. Manage the flow of documentation within the organization.
17. Maintain confidentiality around sensitive information and terms of agreement.

Sound like you? To apply you need to be:

1. Our successful Document Controller has a basic understanding of construction and engineering project documentation, drawings, etc.
2. Familiarity with project management would be viewed favourably.
3. Knowledge and familiarity with Electronic Document Management Systems (EDMS).
4. Proficient typing and editing skills.
5. Data organization skills.
6. Attention to detail.
7. Ability to engage and work effectively with all levels of stakeholders, including senior executives.
8. Strong analytical background with attention to detail.
9. Strong organization skills with the ability to work on multiple tasks.
10. Show proof of rigor and autonomy when working.
11. Ability to work to meet deadlines, even when timeframes are demanding.

To apply you need:

1. Proven work experience as a Document Controller or similar role.
2. Tertiary qualification in computer science, business administration, construction/engineering, or similar field.
3. Minimum of 2 years’ experience in document or records management.
4. Experience working with many file types.
5. Working knowledge and familiarity with Google Suite.
6. Basic knowledge and understanding of construction projects.
7. Good report writing skills.

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today!

Location:
Singapore
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health.