Director Personal Assistant

Job Overview:

We are seeking a highly organized and proactive Personal Assistant (PA) to provide administrative and operational support to our Director. The ideal candidate should be detail-oriented, highly efficient in multitasking, and able to maintain strict confidentiality when handling sensitive information.

Key Responsibilities:

• Manage and coordinate the Director’s daily schedule, appointments, and meetings.
• Arrange and oversee travel bookings, accommodations, and itinerary planning.
• Handle phone calls, emails, and correspondence on behalf of the Director.
• Prepare reports, presentations, and business documents as required.
• Organize and maintain files, records, and confidential documents.
• Assist with personal errands, reservations, and event coordination.
• Liaise professionally with internal teams and external stakeholders.
• Conduct research and provide executive summaries for decision-making.
• Perform other ad-hoc administrative and operational tasks as assigned.

Requirements:

• Bachelor’s Degree in a related field or equivalent qualification.
• 1 to 2 years of experience in a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and handle confidential matters with discretion.
• High level of professionalism, problem-solving abilities, and adaptability.
• Fluency in English, Chinese, Hokkien and Bahasa/Malay preferred for translation support.