Dining Purchasing Manager, Singapore

• A renowned & multi-award winning Dining establishment chain in Singapore.
• Seeking a Competent & Result-Driven Purchasing Manager with a commercial mindset to support business operations and sustainability
• Market competitive remuneration and benefits

OUR CLIENT
A global leader in the travel retail industry with presence in 51 countries focusing on 3 business segments namely Travel Essentials, Duty Free & Fashion and Dining with a multi-award-winning dining establishment chain in Singapore. The Dining establishment chain is renowned for its commitment to quality catering, deeply rooted in its Swiss heritage.

THE ROLE

As the Purchasing Manager for the Dining business segment, the role responsibility is to ensure the efficient sourcing of high-quality ingredients, beverages, and packaging materials, maintaining optimal stock levels to support seamless kitchen operations as well as selection and management of supplies to uphold brand’s standards. This role reports to the Vice President of Dining Operations and Commercial in Singapore.

KEY ACCOUNTABILITIES

Stock Management & Inventory Control

• Inventory Management: Manage stock levels for finished products, particularly beverages, to ensure sufficient supply without overstocking; collaborate with restaurant teams to forecast demand, adjust orders, and conduct regular inventory checks to maintain accuracy and minimize waste.
• Procurement Optimization: Monitor and analyze stock consumption trends to optimize procurement strategies and ensure cost-effective replenishment of inventory.
• Packaging Utilization Efficiency: Oversee packaging materials by defining needs, placing orders, and ensuring timely replenishment, while tracking consumption to maintain sufficient stock for daily operations. Work with internal stakeholders to standardize packaging across outlets, improving operational efficiency and consistency.

Supplier Coordination & Master Data Management

• Master Data Management: Maintain and update master data for suppliers, including pricing, contracts, and product specifications.
• Collaborative Supply Network: Build and maintain strong relationships with suppliers to secure competitive pricing and reliable deliveries.
• Purchase Terms Optimization: Negotiate favorable purchase terms, ensuring cost efficiency while maintaining product quality.
• Contact Efficiency: Act as the key liaison between the company and suppliers to resolve supply issues and maintain smooth procurement processes.

Cost Control & Budget Management

• Monitor Procurement Costs: Regularly track and analyze procurement expenses to identify areas for cost savings while maintaining high-quality standards. This includes negotiating better terms with suppliers, exploring bulk purchasing opportunities, and leveraging market trends to reduce costs.
• Budget Adherence: Operate within predefined budget constraints, ensuring that spending aligns with financial goals while guaranteeing the timely availability of essential products to avoid disruptions in operations.
• Data-Driven Decision Making: Conduct periodic reviews of purchasing data to uncover inefficiencies. Propose and implement cost-effective solutions to optimize spending & improve overall procurement efficiency.

Quality Assurance & Compliance

• Quality Standards: Ensure all procured products meet the company’s quality standards and comply with relevant food safety regulations. This involves rigorous inspection of incoming goods and adherence to established quality control protocols.
• Supplier Evaluations: Conduct regular assessments of supplier performance to ensure consistent product quality. This includes reviewing delivery timelines, product specifications, and compliance with contractual agreements.
• Issue Resolution: Collaborate with internal teams, such as operations and quality control, to address any quality-related concerns with suppliers. Implement corrective actions and follow up to ensure issues are resolved promptly and effectively.

Process Improvement & Reporting

• Process Optimization: Continuously evaluate and refine procurement processes to enhance efficiency, reduce lead times, and streamline workflows.
• Reporting & Analytics: Generate detailed reports on purchasing activities, inventory status, and supplier performance to provide actionable insights for decision-making.
• Best Practices Implementation: Stay updated on industry trends and implement best practices in procurement and stock management to support business objectives.

KEY REQUIREMENTS

• Experience: Minimum of 3 years in procurement, supply chain, or purchasing roles, with a preference for candidates with experience in the Food & Beverage (F&B) industry.
• Education: Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or a related field.
• Technical Knowledge: Strong understanding of inventory management and procurement processes, including demand forecasting, supplier coordination, and cost control.
• Negotiation Skills: Proven ability to negotiate favourable terms with suppliers while maintaining quality and cost efficiency.
• Detail-orientation, Analytical & Problem Solving: Detail-oriented with excellent analytical and problem-solving skills to identify inefficiencies and implement effective solutions.
• System Proficiency: Proficient in using procurement and inventory management systems and data analytical tools to streamline operations and maintain accurate records.
• Collaboration Skills: Strong communication and teamwork abilities to collaborate effectively with internal teams, suppliers, and stakeholders across departments.
• Commercial Mindset: Acute business sense & salesmanship to maximize revenue from outlet’s marketing space.
• Language: Mandarin would be an advantage.

Please note that only short-listed applicants will be notified.