Deputy Executive Shared Services

The incumbent will be part of the Shared Services team and in charge of work pass, contract renewal support and AIC/NIMs HR (SAP SuccessFactor) administration follow up.

Work Pass & Dependent Related Pass

• Application, renewal, issuance and cancellation of WP
• Retrieval of WP renewal list & follow up for documents
• Verification of monthly invoices
• Collection of payment from staff & notifying Finance on incoming payments
• Coordination of WP card delivery via logistic and ½ yearly medical checkup for WP holders
• Updating of WP holder address at FWMOMcare
• Purchase of security bond for WP holders
• Arrangement of appointment for card registration (WP)
• Issuance of medical chit & confirming the receipt of medical report
• Coordinating of WP rejection appeal
• Updating of staff job title, pregnancy, change of add & passport
• Issuance of letter for passport renewal
• Coordinating of card replacement (lost & change of surname)
• Application of IPA /STVP extension & bank account for WP holders
• Reverification of vaccination status
• Following up on SHN refunds

Contract Renewal

• Preparation and processing of contract renewal letters
• Updating of records in NIMS

AIC Support

• Preparation of monthly headcount report
• Conducting checks on Self-Assessment tool (SAT)
• Submission of completed AIC form
• Updating of applicant status to AIC

Onboarding

• Creation of new hire record in SAP SuccessFactor in NIMS HR
• Coordination of system acct setup with IT and door access with Facility.
• Follow up with new hire on buddy, email account creation

Nursing Registration / Enrolment with SNB

• Covering role for application & follow up of documentation

Requirements:

• Diploma in Human Resource, Management, Business Administration or equivalent
• Prior experience in work pass administration (application/renewals/termination) is required
• Knowledge of Employment Act, Foreign Work pass procedures
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel
• Good command of spoken and written English
• Meticulous and ability to multi-task / work under tight timeline independently with minimum supervision
• Team player
• Good communication and interpersonal skills, able to interact with all levels of staff

We regret that only shortlisted candidates will be notified.

Interested applicants please send your updated resume to noga.lim@peopleprofilers.com.

Noga Lim Wei Loong
Registration Number: R1329872
EA License Number: 10C3804
People Profilers Pte Ltd, 20 Cecil St, #08-09, PLUS Building, Singapore 049705
http://www.peopleprofilers.com