Corporate Service Assistant ($3000 / 1 year + Bonus / Buona Vista)

Job Scope:

Reception Duties

• Provide support to all incoming phone calls and on-site visitors.
• Maintain tidiness.
• Issue & collect Visitor’s Access Cards.

Administrative Support:

• Provide comprehensive administrative assistance and coordinate closely with internal and external stakeholders.
• Manage email mailboxes.
• Prepare and forward notifications and announcements.
• Handle local hotel, restaurant, and transportation reservations.
• Manage postage and courier services.
• Support internal events.

Office Management:

• Assist in the day-to-day operations of the office, ensuring a well-organized, efficient work environment.
• Manage and coordinate maintenance, liaising with vendors.
• Oversee office stationery and pantry items.
• Manage company cards (e.g., Starbucks, Ezlink).
• Oversee vending machine supplies.
• Order books and magazines.
• Manage communication devices.
• Verify and process invoices.

Employee Onboarding / Offboarding:

• Prepare welcome packs, desk nameplates, and business cards for new joiners.

Document Management:

• Maintain and organize company records, both physical and digital, ensuring accurate and up-to-date documentation.

Customer Service:

• Serve as a point of contact for internal and external inquiries, providing exceptional service and resolving issues promptly and professionally.

Team Collaboration:

• Work closely with team members to provide support and contribute to a positive, collaborative workplace culture.

Requirements:

• Diploma in Business Administration or a related field.
• Previous experience in an administrative or office support role is preferred. However, motivated individuals who enjoy working on diverse tasks in a corporate environment are also welcome.
• Good organizational, time management, problem-solving, and interpersonal skills.
• Proficient in computer literacy and MS Office applications, including Excel, Word, PowerPoint, SharePoint, and Outlook.
• Good spoken and written communication skills in English.
• IT/Technical savvy, with prior experience in automating work processes; basic knowledge of Microsoft Power Automate is a plus.

We regret that only shortlisted candidates will be notified.

JAC Recruitment Pte. Ltd.

EA License No: 90C3026

EA Personnel: Tey Tai Nian

EA Personnel No: R1558829