Corporate Communication Assistant

We are the World's Port of Call. Our winning formula is our People.

In our continuing journey to build great teams, we are looking for passionate individuals driven by a strong sense of purpose. It is only with the determination and commitment of our People that we can serve our customers, lead our industry and contribute to our nation to create new possibilities.

Working alongside, we can deliver extraordinary results together! Join #TeamPSA today!

Corporate Communication Assistant

Job no: 493584
Work type: Permanent
Categories: Admin, Corporate Communications

You will be part of the Corporate Communications & Communication Team providing administrative support.

Job Duties:

Mail Room

• Understand the Mail Room processes
• Understand sorting/franking of mails
• Manage the roster of drivers to support in the sorting of mails (including regular spot checks to ensure mail is sorted correctly)
• Manage the topping up of the franking machine in the mail room

OSU (Office Services Unit) – Hand Delivery Duty

• Manage deployment of hand-delivered items (letters/packages)

Driver Pool

• Manage deployment of all drivers/vehicles daily
• Process all claims for drivers – vehicle (petrol/cash card) + staff (medical/dental claims, mileage, purchase of items)
• Hire external vehicles – coach – if PSA vehicles are fully booked for port tours
• Arrange for necessary vehicle inspections/renewal of road tax/insurance
• Manage drivers’ leave to ensure sufficient drivers are available daily

Ad Hoc Duties

• Look into training of drivers
• Order new driver safety shoes + polo t-shirts yearly for all drivers
• Arrange for regular monthly meetings for drivers and supervisors
• Ensure cleanliness of Drivers Room and Mail Room
• Other duties as required – such as event support, etc.

Other Requirements:

• Able to manage simple MS Word/Excel
• Open to receiving calls at night/weekends

Advertised: 11 Nov 2024
Applications close: 28 Feb 2025