Contract & Procurement Executive / Engineer

Contract & Procurement Engineer/ Executive – Supply & Value Chain Functional Group

Position: Contract & Procurement Engineer/ Executive

Department: Supply & Value Chain Functional Group

Base location: Singapore

Travel: Occasional short business trips per project requirement.

Role Overview:

Our Contract & Procurement Engineer/ Executive role requires the successful candidate to support diligently both the Project and Service teams in delivering our design & build of turnkey EPCC scope of works. This requires ensuring the supply chain needs of the Company are met in a timely, cost-optimized, and compliant manner.

Pre-requisite:

1. Minimum of Diploma in Supply Chain Management, Engineering, or relevant qualification.
2. 3 or more years’ experience in a relevant role; additional responsibility is an advantage.
3. Proficient in Microsoft Outlook, Excel, and Word.
4. Organized, with good interpersonal skills, dedicated with a positive attitude, and responsive.
5. Good command of written and spoken English to communicate well with domestic and overseas Manufacturers/ Suppliers/ Sub Contractors/ Service Providers (“Vendor”).
6. Possess knowledge and experience of procuring valves, piping materials, electrical equipment, cables, instrumentation, and control equipment.

Responsibilities:

1. Prepare and issue Request for Quotation (RFQ) to qualified Vendors.
2. Follow up with Vendors to obtain required quotation/ proposal as per set timeline.
3. Ensure Vendor’s quotation/ proposal complies with both commercial and technical requirements per Project needs.
4. Evaluate, analyze, and review Vendors’ quotations/ proposals for cost optimization.
5. Coordinate with Company’s Engineering for closure of open technical matters.
6. Coordinate with Company’s Project in-charge for schedule-related matters.
7. Participate in negotiation and finalizing of Contract’s terms and conditions.
8. Prepare and issue Purchase Orders/ Contracts to award Vendors.
9. Follow up with Vendors for Purchase Order/ Contract’s acknowledgment.
10. Qualify new and maintain existing Approved Vendors.
11. Responsible for verification and processing of Vendor’s invoices as well as invoice dispute resolution.
12. Coordinate non-conformance claims, return, and replacement of defective products/ services with Vendors.
13. Timely update Purchase Order/ Contract’s status, Material Requisition Status, and Approved Vendor List.
14. Track and coordinate all expediting activities from release of purchase orders to final payment of vendors’ invoices.
15. Timely control all vendors' delivery schedules as per planned project Expediting Level and closely follow up and monitor with vendors on order status and production progress updates.
16. Coordinate with vendors, forwarders, and site construction management team to ensure smooth flow of materials and deliverables, availability of site storage space, and timely provision of logistics information.

Reporting Line:

a. Manager of Supply & Value Chain function