First contact answering incoming office calls, screening and re-directing phone calls.
Greets visitors and directs them to appropriate people/meeting room.
Organize outgoing mail, courier services and business cards.
Ordering/purchasing office and pantry supplies for Sales office.
Managing service providers – Cleaning company
Update of notice board at Sales office as required.
Collection and distribution of incoming mails.
Circulate correspondence from landlord/travel agent to appropriate people.
Support the Customer Service team in all aspects of administration – filing and record keeping.
Assists with office errands and overseas departments with local errands when require
2. Facilities Management (Sales office)
Keeps a record of all utilities maintenance contracts and arranges for renewal upon expiry; sources and compares the market rate, provides quotations for review and approval.
Attends to the annual renewal of mandatory facilities licenses in a timely manner.
Attends briefing sessions organized by landlord relating to building. upgrades/renovation projects.
Coordinates participation in the Fire Drill organized by the landlord and Singapore Civil Defense Force.
Maintains office/pantry utilities and organizes service/repair when required.
3. HSE (Health, Safety and Environment) – Site Coordinator for Sales Office
Assist in the implementation and management of all HSE policies.
Undergo all formal Training Events as may be Directed from time-to-time.
Observe and Comply with all Sirtex Corporate Policies.
Work within, and ensure adherence to Quality System procedures, work instructions and other Quality System requirements.
Work within, and ensure adherence to Health, Safety and Environment Management System procedures, instructions and other requirements.
4. Marketing Support
Supports the APAC Marketing department in all aspects of commercial administration and activities
Collaborate with Marketing Team to deliver marketing campaigns, including digital initiatives and internal communications
Assist with the planning and execution of marketing events including physician education programs, conferences, symposia, and internal facing events. Responsibilities include but are not limited to:
Travel, hotel and venue reservations
Event coordination and on-site support, if required
Attendee communication and preparing related materials
Contact with partner vendors and suppliers
Speaker contract preparation
Event administration, invoicing and payments
Maintains administration of budgets and expenses for the APAC region
Manages timeline and schedules for projects, collaborate with internal stakeholders to ensure timely execution
Coordinate production and distribution of marketing collaterals for APAC region
Assist with other ad-hoc projects as required.
Proactively identifies new opportunities to enhance marketing efforts and improve operational efficiency
EDUCATIONAL PREREQUISITES AND SKILL REQUIREMENTS:
Diploma in business management , marketing or other related disciplines.
At least 2 years of experience in similar capacity.
Proficient in Microsoft Office
Able to commence work immediately
Able to adapt to changes quickly.
Excellent verbal and writing skills in English and Chinese