Commercial Excellence Specialist

Sirtex Medical Singapore Pte Ltd
Singapore
SGD 60,000 - 80,000
Job description

RESPONSIBILITIES / AUTHORITIES:

  1. Office and Administration
  • Manage all general office matters.
  • First contact answering incoming office calls, screening and re-directing phone calls.
  • Greets visitors and directs them to appropriate people/meeting room.
  • Organize outgoing mail, courier services and business cards.
  • Ordering/purchasing office and pantry supplies for Sales office.
  • Managing service providers – Cleaning company
  • Update of notice board at Sales office as required.
  • Collection and distribution of incoming mails.
  • Circulate correspondence from landlord/travel agent to appropriate people.
  • Support the Customer Service team in all aspects of administration – filing and record keeping.
  • Assists with office errands and overseas departments with local errands when require

2. Facilities Management (Sales office)

  • Keeps a record of all utilities maintenance contracts and arranges for renewal upon expiry; sources and compares the market rate, provides quotations for review and approval.
  • Attends to the annual renewal of mandatory facilities licenses in a timely manner.
  • Attends briefing sessions organized by landlord relating to building. upgrades/renovation projects.
  • Coordinates participation in the Fire Drill organized by the landlord and Singapore Civil Defense Force.
  • Maintains office/pantry utilities and organizes service/repair when required.

3. HSE (Health, Safety and Environment) – Site Coordinator for Sales Office

  • Assist in the implementation and management of all HSE policies.
  • Management of visitor policy.
  • Monthly HSE report; Quarterly housekeeping inspection.
  • HSE audit and meeting.
  • Management of the Security system.
  • Duties assigned by the Office Manager.
  • Undergo all formal Training Events as may be Directed from time-to-time.
  • Observe and Comply with all Sirtex Corporate Policies.
  • Work within, and ensure adherence to Quality System procedures, work instructions and other Quality System requirements.
  • Work within, and ensure adherence to Health, Safety and Environment Management System procedures, instructions and other requirements.

4. Marketing Support

  • Supports the APAC Marketing department in all aspects of commercial administration and activities
  • Collaborate with Marketing Team to deliver marketing campaigns, including digital initiatives and internal communications
  • Assist with the planning and execution of marketing events including physician education programs, conferences, symposia, and internal facing events. Responsibilities include but are not limited to:
    • Travel, hotel and venue reservations
    • Event coordination and on-site support, if required
    • Attendee communication and preparing related materials
    • Contact with partner vendors and suppliers
    • Speaker contract preparation
    • Event administration, invoicing and payments
  • Maintains administration of budgets and expenses for the APAC region
  • Manages timeline and schedules for projects, collaborate with internal stakeholders to ensure timely execution
  • Coordinate production and distribution of marketing collaterals for APAC region
  • Assist with other ad-hoc projects as required.
  • Proactively identifies new opportunities to enhance marketing efforts and improve operational efficiency

EDUCATIONAL PREREQUISITES AND SKILL REQUIREMENTS:

  • Diploma in business management , marketing or other related disciplines.
  • At least 2 years of experience in similar capacity.
  • Proficient in Microsoft Office
  • Able to commence work immediately
  • Able to adapt to changes quickly.
  • Excellent verbal and writing skills in English and Chinese
  • Independent, mature, meticulous and team player
  • Fresh Diploma graduates are welcome to apply
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