Chief Administrative Officer, Securities Services Singapore

What is this position about?

• The job purpose of the Chief Administrative Officer (CAO) role for Securities Services Singapore is to report and partner directly with the Head of Location for Securities Services Singapore providing value added support, governance, strategy, Conduct and control.
• The CAO has direct responsibility for Conduct and Control, Transversal (including management support) & regulatory projects.

What would be your typical day at BNPP Paribas look like?

Operational Permanent Control

• Provides specialized services and expertise on technical areas such as Operational Risk, Permanent Control and BCP.
• Works closely with the heads of the business and various leadership teams providing technical advice and support to correctly assess and mitigate operational risks and improve quality.
• Coordinate and manage the OPC team and represent Securities Services SG to relevant governance committees (Territory Internal Control Committee, Securities Services APAC Permanent Control Committee).
• Implement the BNPP group operational permanent control framework and methodology.
• Prepares and submits regular reporting to the Head of Location and to Securities Services OPC function, raises alerts on a real time basis if necessary.
• Assists internal and external auditors in relation to their inspections.

Outsourcing Governance Coordination

• Responsible for the proper implementation of the Securities Services/ CIB Outsourcing Policies and guidelines, considering local regulatory requirements.
• He/she is responsible for the oversight of the outsourcing function for the business line making sure that the implementation of the Securities Services Global Outsourcing.
• Responsible for all BCM/ BCP topics and part of the Crisis Management team within BNPP Singapore (as Securities Services representative).
• General Data Protection Regulation (GDPR): The Chief Administrative officer will act as the GDPR SPOC for the location (or will delegate to one of his/ her team member if applicable).
• Record Management: Ultimate responsible for the adequate rollout of the Group/ CIB Record Management policies and guidelines.

Conduct

• Coordinate & manage Conduct topics for Securities Services Singapore.
• Sponsor and promote Control & Conduct frameworks and projects.
• Ensure Conduct governance is fully operational, as per standard guidelines: Conduct is a standard item at the agenda of management or team meetings, Conduct dilemmas are well managed and documented, the escalation process is in place, Conduct responsibilities are delegated throughout the perimeter in charge.
• Be aware of the Conduct risks arising in the perimeter in charge and make sure that appropriate mitigating processes and controls are in place.
• Develop understanding of Conduct principles by ensuring staff participation to awareness & training sessions.

Coordination of functions mutualized at the BNPP Singapore Territory level

• Improve communication in relation to Securities Services SG needs and expectations.
• Increase visibility on the services received.
• Address any potential gap identified.
• Improve collaboration.
• Analyze the possibility and economic interest of the mutualization of additional tasks.

Oversight of Finance related tasks

• Become and act as a finance partner vis-à-vis internal Securities Services Singapore stakeholders and local (or regional Management).
• Implement, lead, and maintain an adequate local governance related to the reporting of Securities Services Singapore financials (committees’ implementation/ roles and responsibilities definition).
• Help optimize the reporting and monitoring of the revenues within Securities Services Singapore while applying a strict control over our direct costs and challenging the indirect costs charged to the location (especially recharges from Group and Functions).
• Escalate in a timely manner any financial one-off with significant impact over our P&L, ensuring the local Management team has a deep understanding of the main variations of our financials.

Transversal

• Sponsor transversal projects related to areas under his/her responsibility, ensures that such projects dispose of appropriate resources and that their objectives are met within the defined deadlines and budgets.
• Provide management support to the Head of location over the transversal topics.
• Oversight of business management team.

What is required for you to succeed?

• Knowledge of risk management concepts and methodologies.
• Knowledge of financial reporting and accounting principles.
• Knowledge of auditing principles.
• Analytical skills: ability to collect and handle a significant volume of information, then to interpret them with professional skepticism.
• Excellent written and oral communication skills.

Required Education/certification/licenses

• Minimum 10 years of experience in Audit of financial institutions, and/or Head of Operational Permanent Control in a BNP Paribas group entity, and/or Operations in Securities Services industry, in a role related to risk monitoring.
• Finance related background.
• Management or supervisory experience.

About BNP PARIBAS

As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management, asset management and insurance.

We passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued and encourage applicants of all backgrounds, including diversity of origin, age, gender, sexual orientation, gender identity, religion applicants who may be living with a disability. We have a number of internal employee networks in place to empower our staff to act and challenge the status quo.

• BNP Paribas PRIDE is highly active in favour of the LGBTQIA+ community.
• BNP Paribas MixCity which fosters better representation of women at all levels of the organization.
• Ability, the mutual aid network for employees with a disability or a disabling or chronic illness.
• BNP Paribas CulturAll which celebrates diverse backgrounds.

BNP is committed to financing a carbon-neutral economy by 2050. The Group is a founding member of the Net-Zero Banking Alliance and has set up its own Low Carbon Transition Group to support its clients through their energy transitions.