CEO Personal Assistant (Travel Scheduler)

Benefits Summary:

• Personal Assistant (Travel Planner)
• Permanent role
• Basic up to $3,500 + VB
• Monday to Friday, 9.00AM to 6.00PM
• Location: Newton

Responsibilities:

• Travel Planning and Coordination:
• Research, plan, and arrange travel itineraries, covering flights, accommodations, car rentals, airport transfers, restaurant bookings, and activities.
• Organize and manage detailed travel schedules.
• Travel Documentation:
• Prepare and secure necessary travel documents, including passports, visas, and travel insurance.
• Communication and Coordination:
• Coordinate with travel providers, airlines, and hotels to confirm arrangements and address any travel-related concerns.
• Administrative Support to CEO:
• Provide general administrative assistance to the CEO, including managing emails, organizing the calendar, scheduling meetings, handling claims, and performing data entry tasks.
• Administrative Support to the Office:
• Assist with office administrative duties, such as managing the office pantry, liaising with facility management, coordinating with the IT department, overseeing the company’s IT assets, supporting newcomer onboarding, handling company gifting logistics, and organizing meetings, including logistics and venue arrangements.
• Additional Responsibilities:
• Perform any other tasks assigned by the CEO or HODs.
• Discretion and Confidentiality:
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Additional Information:

• Diploma / Bachelor's degree with 1-2 years of experience in a similar capacity (office admin experience), preferably in finance industry / travel agency.
• Proficiency in Microsoft Office suite and other relevant software.
• Presentable, confident, and detail-oriented with the ability to thrive in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Resourceful, quick-witted with strong problem-solving skills. Fast replies.
• Capable of working independently while also being a collaborative team player with a high level of integrity.

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*We regret to inform that only shortlisted candidates would be notified.
We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/.

RK Recruitment Pte Ltd | EA License No.: 20C0280

TEH CHEE HONG | EA Personnel No.: R24121499