Centre Administrator

Centre Administrator Role and Responsibilities

Job Scope for Centre Administrator

1. Support the principal in managing daily operations and administrative tasks;
2. Assist with enrollment documentation and respond to parent inquiries;
3. Input data into the CMS system (e.g. subsidy details, enrollment information, parent particulars, and infectious diseases reports);
4. Update child and parent particulars, enrollment details in the Preschool Management System;
5. Register data on the ONE ECDA website (e.g. new teacher particulars, LON, etc.);
6. Track and collect fees, follow up on outstanding payments, and issue receipts to parents;
7. Keep accurate and proper records of student p-files to meet ECDA audit requirements;
8. Assist the principal during internal and external audits;
9. Assist parents with the purchase of merchandise and enrichment program items such as uniforms, caps, books, etc.;
10. Conduct regular stock-taking, restocking, and ordering of supplies such as stationeries, merchandise, groceries, and other essential items;
11. Manage recruitment processes, including scheduling interviews and handling new employee onboarding;
12. Coordinate and monitor training and development programs and employee engagement activities;
13. Prepare and submit monthly school fee assignments and CDA collection lists and management reports;
14. Assist teachers with routine care tasks when required;
15. Attend monthly department and administrative meetings;
16. Promote and recruit new enrollments for the preschool;
17. Support marketing initiatives such as planning and executing marketing strategies to increase public awareness of the preschool;
18. Design marketing materials and resources to promote the school;
19. Plan and coordinate enrichment programs to align with the centre’s objectives and meet parents’ needs;
20. Handle any other ad-hoc duties assigned by superiors.