CCA and ACSIS Manager

About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

Job Purpose

1. Strategic Planning and financial overview for the CCA and ACSIS Program at GESS
2. Responsible for overseeing and coordinating the co-curricular activities
3. Responsible for overseeing the ACSIS Department

Coordination and Engagement

• Work in collaboration with the Head of Operations and the Head of PE on the strategic direction of the CCA department. Be responsible for implementation of strategic plans.
• Ensure a balance of activities across various domains such as sports, arts, cultural events, and community service.
• Work with curriculum coordinators about the program.
• Enhancing optimization projects to strategically prepare the department for future growth initiatives.
• Identify and engage qualified CCA providers to meet the increasing demand for extracurricular activities.
• Team leading.
• Conduct routine evaluations and optimize the CCA system.
• Work in collaboration with the Finance and HR Department to ensure timely invoicing and payments of our external and internal CCA Providers.
• Ensure the billing of parents after the trial period and follow up with overdue payments.
• Provide timely information to the Head of Operation with regards to income and expenditure associated with CCA and ACSIS programme, when required.
• Ensure the safety and well-being of students during co-curricular activities in collaboration with the safeguarding team.
• Oversee logistics for all co-curricular and ACSIS events, including scheduling, venue arrangements, and resource allocation.
• Liaise with teachers, coaches, and external facilitators to ensure smooth execution of activities including attendance taking.
• Ensure accurate Lesson Plans and schedule quarterly Lesson Observation in collaboration with the Head of PE, Head of Operations and Director of Innovations.
• Ensure appropriated Processes are in place and are followed including but not limited to:

• Dismissal Procedure
• Off Campus Procedure (including international Trips)
• Refund
• Incident

Administrative Tasks

• Ensure proper communications about CCAs (CURRICULAR ACTIVITIES) and ACSIS with parents, student's teachers including homeroom teachers, via direct email or other means of communication.
• Ensure up to date social media and parent portal information including class descriptions, pictures, overview, Events in collaboration with the Marketing Team.
• Facilitate communication with our external providers about CCA Timetable and the School Holiday calendar.
• Manage a smooth enrolment process for all parties, including standard procedures, Guidelines and terms and conditions that are operationally and commercially viable.
• Generate statistics and provide recommendations regarding the CA and ACSIS Programme for next year.
• Collate student/parent/teacher feedback, generate CCA statistics.
• Use the Feedback for the strategic development of the department and to provide a Feedback to all providers.
• Where needed review the Provider accordingly.
• Ensure proper follow up on incidents.
• Any other administrative task as required and/or directed by the Operations Manager.

Knowledge and Experience

• Previous experience in coordinating co-curricular activities in an educational setting.
• Strong organizational and planning skills.
• Strong leadership and mentoring skills.
• Knowledge of safety regulations and best practices for student activities.
• Professional in written and spoken German and English, as you will be engaging with students, parents and colleagues who speak these languages.
• Worked in either sport related activities or school environment.
• Child protection knowledge.

Technical and Soft Skills

• Basic IT skills including outlook, excel, power point, schools buddy.
• Excellent communication and interpersonal abilities.
• Ability to work collaboratively with a diverse range of stakeholders.
• Organisational skills.
• Customer relation skills required.

Fair Recruitment and Safeguarding: We are committed to fair recruitment practices and safeguarding the welfare of all students. We ensure that our hiring processes are free from discrimination and bias on the basis of age, nationality, gender, marital status, pregnancy status, caregiving responsibilities, race, religion, language, disability or mental health conditions. As part of our commitment to safeguarding, we conduct thorough background checks on all candidates which include criminal background checks in all countries lived and worked in for the last ten years, as well as reference checks. Any offer is subject to the satisfactory completion of such checks. Our school prioritises the safety and well-being of our students, and we expect all staff members to uphold these values.