Business Support, Tech Hub Singapore

Do you want to join us on our exciting journey?

Volvo Cars is on an exciting journey, redefining the automotive experience by innovating to make people’s lives less complicated. We offer you a once-in-a-lifetime chance to make an impact in a company with unique opportunities to grow and make a true difference.

We're leading. Will you? At Volvo Cars, we are always looking for world-class leaders who bring out the best in our people. If you want to be part of leading and inspiring our mission to change the automotive experience and make people’s lives less complicated, then we have the job for you.

The Purpose of The Position.

The Business Support will provide personalized secretarial and administrative support to senior executives, ensuring the efficient operation of Tech Hub Singapore. The ideal candidate will have excellent organizational skills, a keen attention to detail, and the ability to manage multiple priorities. This position requires discretion, professionalism, and the ability to work in a fast-paced environment.

What You’ll Do.

• Calendar Management: Manage and maintain the executive’s schedule, including meetings, appointments, and travel arrangements.
• Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Handle all communication, including emails, calls, and written correspondence.
• Travel Coordination: Organize and coordinate travel plans, including flights, accommodations, transportation, and itineraries for the executive and, on occasion, their team.
• Meeting Support: Prepare meeting agendas, take minutes, and ensure follow-up on action items. Set up meetings, including teleconferences and video calls.
• Document Management: Draft, review, and manage reports, presentations, and other important documents. Maintain filing systems, both digital and physical.
• Project Management: Assist in managing executive-level projects and initiatives, tracking progress, and ensuring deadlines are met.
• Expense Reports: Manage and submit expense reports and budgets. Ensure timely reconciliation of accounts.
• Event Planning: Coordinate executive meetings, conferences, team-building events, and other company-related activities.
• Confidentiality: Handle sensitive information with discretion and ensure confidentiality at all times.
• Office Management: Ensure office-related services and maintenance are tracked and managed, source or recontract as necessary.
• People Experience: Recruitment scheduling, onboarding new employees, and training coordination, etc.

You And Your Skills.

• Education: Bachelor’s degree preferred but not required.
• Experience: Minimum 3-5 years of experience supporting senior-level executives in a corporate environment.
• Technology: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Communication: Excellent written and verbal communication skills. Ability to interact professionally with all levels of internal and external stakeholders.
• Problem-solving: Ability to anticipate needs, identify challenges, and propose effective solutions.
• Confidentiality: Demonstrated ability to maintain discretion and handle confidential information with integrity.

Competence Required.

• Core competence: Drives results, Builds trust, Collaborates, Self-Development.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Flexibility and adaptability to changing priorities.
• Professional demeanor and ability to represent the executive with poise.

Work Environment.

• Full-time position.
• Office-based role.
• Fast-paced, high-pressure environment requiring a proactive, calm under pressure attitude.

Who are we?

Everything we do starts with people. Our purpose is to provide freedom to move, in a personal, sustainable and safe way. We are committed to simplifying our customers’ lives by offering better technology solutions that improve their impact on the world and bringing the most advanced mobility innovations to protect them, their loved ones and the people around them.

Volvo Cars’ continued success is the result of a collaborative, diverse, and inclusive working environment. The people of Volvo Cars are committed to making a difference in our world. Today, we are one of the most well-known and respected car brands, with over 40,000 employees across the globe. We believe in bringing out the best in each other and harnessing the true power of people. At Volvo Cars, your career is designed around your talents and aspirations so you can reach your full potential.

Join us on a journey of a lifetime as we create safety, autonomous driving, and electrification technologies of tomorrow.