Bookkeeper cum Admin

Company description

We are a design & build company with a twist. We promote the design and planning process, and we prioritize our client’s experience by creating authentic relationships and by engineering transparent processes.. all while maintaining a professional output!

Role Overview

This position is responsible for managing and processing invoices, ensuring accurate financial records, and maintaining office supplies, including restocking the pantry. This role also involves providing general administrative support to ensure smooth office operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask effectively.

Responsibilities & Tasks

Invoice Management:

• Accurately key and process invoices in a timely manner.
• Verify invoice details against purchase orders and delivery receipts.
• Ensure proper coding and allocation of expenses to the correct accounts.
• Reconcile discrepancies and resolve any invoice-related issues with vendors.
• Prepare and maintain detailed records of all invoices and transactions.
• Assist in the preparation of monthly financial reports and statements.
• Collaborate with the accountant to ensure accurate and up-to-date financial records

Administrative Support:

• Assist with general office duties such as filing, photocopying, and scanning documents.
• Schedule and organize meetings, including booking conference rooms and preparing necessary materials.
• Manage inventory and order office supplies as needed.
• Sort and distribute incoming mail and prepare outgoing mail.
• Provide support to staff and visitors with inquiries and requests.
• Perform other duties as assigned to support office operations.

Pantry Management:

• Monitor and restock pantry supplies to ensure availability for staff.
• Maintain an inventory of pantry items and place orders as needed.

Payroll Management: (Good to have if not training will be provided)

• Assist in preparing monthly payroll
• Submitting CPF Contribution

Experience, Skills and Qualifications

• High school diploma or equivalent; additional qualifications in office administration or XERO accounting experience are a plus.
• Proven experience in an administrative role, with a focus on invoicing and accounting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Able to work at a fast pace environment
• Good communication and interpersonal skills.
• Keen and willing to learn will be an advantage