Board Secretary (HEALTHCARE MNC) - East/up to $7k #HAO

Board Secretary (HEALTHCARE MNC) - East/up to $7k #HAO

Salary: up to $7000

Working Days & Hours: Mon-Fri Office Hours

Location: Bedok

Job Description:

• Plan and schedule meetings for board members and their committees.
• Ensure that relevant meetings take place effectively and in an orderly manner.
• Prepare agenda, supporting papers and notices.
• Review, prepare and distribute board materials containing important background information that assists the board and committee in their preparation for the meeting.
• Ensure compliance with any regulatory requirements regarding the conduct of the meetings.
• Write meeting minutes and get them approved.
• Maintain records of materials distributed to the board and its committees to verify that directors possess appropriate and sufficient information to make decisions.
• Ensure compliance with legal and statutory obligations
• Responsible for ensuring that all board directors operate according to the provisions of the company's Articles of Incorporation, bylaws, charters and other founding documents.
• Ensure that the company complies with all relevant regulations and meets all its legal obligations.
• Stay updated on relevant developments and changes in statutory and regulatory obligations, as some of the changes may affect the company.
• Serve as a consultant
• Provide advice to the board about corporate governance issues.
• Guide the chair and board members on their responsibilities as required under the regulations.
• Function as the leading board expert regarding the design and ongoing maintenance of a sustainable governance framework.
• Provide legal and administrative support to the board and regularly communicate with directors on company matters.
• Organise board director's training and development
• Facilitate director education and board and committee assessments.
• Liaise with an external vendor to provide training, such as financial reporting fundamentals, liabilities and the benefits of being a director.
• Keep company documents secure
• Keep legal documents, such as the certificate of incorporation, constitution, company seal, share certificates, shareholders' agreement and director's service agreement in a safe and confidential place.
• Collaborate with the executive team
• Work closely with the executive team to set board meeting agendas.
• Identify and prioritise discussion items for the board and committees.
• Assist executives with preparing annual reports, sending financial press releases and reviewing insurance policies.
• Implement corporate strategies by ensuring proper communication and execution of the board's decisions.
• File annual accounts
• Make relevant filings with ACRA within seven months from its financial year-end. These filings include annual returns, appointment and resignation of directors, a notice of share transfers, change of registered office and any other regulatory documents ACRA requires.
• Maintain statutory registers and books
• Keep statutory records up to date.
• Design corporate governance framework
• Assist in designing the corporate governance framework and ensuring its proper implementation and maintenance. The governance framework includes the board and its committees. Some of these committees are the audit, finance, compensation, risk management and disclosure committees.
• Review and develop a company's governance programmes and ensure that they are up to date and keep with best practices.
• Prepare annual general meeting (AGM)
• Facilitate the AGM and prepare all relevant documents relating to the approval of financial statements, re-election of directors and convening of the AGM, among others.
• Distribute relevant information to shareholders so that they can make informed decisions at the AGM.

Job Requirements: Min Degree in any course w min 5 yrs of relevant secretarial experience, preferably in medical field

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon
Recruit Express Pte Ltd (Healthcare & Lifescience)