Assistant Senior Manager/Manager (Faculty Finance - CDE & YSTCM)

Assistant Senior Manager/Manager (Faculty Finance - CDE & YSTCM)

Location: UNIV ADMIN, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

To support Finance Lead in business partnering role and strategic financial direction for the College of Design & Engineering and providing support on finance and accounting operations and management reporting function and ensuring compliance with the University’s Financial Policies and Procedures.

Duties & Responsibilities:

Finance Business Partnering

• Provide finance leadership and guidance to internal customers and other divisions within the Faculty including day-to-day execution of finance duties to ensure adherence and compliance with NUS’ Policies and Procedures at all times.
• Liaise with cross functional staff and Central Shared Services staff to resolve issues.
• Manage, monitor and report the funding position of strategic initiatives, conference events, grant projects and ensure timely completion and accuracy of final accounts.
• Provide advisory on risk, governance and compliance requirements.
• Key contact person in providing support in the review and implementation of new initiatives and assessing the operational impact.

Budgeting, Financial Analysis & Reporting

• Prepare and review monthly management reports including financial analysis and provide business insights to key stakeholders, such as Dean, Heads and Centre/Programme Directors with the aim to support decision making, drive performance and ensure financial sustainability.
• Assist in the preparation of annual budget exercise, all-funds reporting, resource allocation, forecast and reporting.

Finance Operations

• Oversee and manage the daily finance operations and accounting to ensure compliance with NUS policies and procedures, and resources are efficiently and effectively utilised.
• Provide advice on fixed assets policy and ensure proper and timely capitalization of fixed assets, including intangibles.
• Manage the gift finance processing and ensure compliance with NUS Gift guidelines and policies.

General Ledger & Controllership

• Verify and submit journal requests.
• Monitor and review grant utilisation, disbursements and accruals regularly.
• Conduct regular reviews of dormant accounts, prepayment, balance sheet GL accounts, outstanding Purchase Order Commitment, etc and preparation of year-end financial reporting schedules.
• WBS management e.g. creation and closure of WBS, updating of WBS approval matrices and financial system access rights.

Internal Control, Compliance and Risk Management

• Conduct regular reviews of financial records and master data to enhance internal controls, procedures and processes to drive optimal operational efficiency and effectiveness within the Faculty.
• Ensure key control activities are in place to manage risk and prevent/detect fraud.
• Attend to audit queries and ensure agreed action items are implemented.
• Perform regular review and document Business Unit level testing on Risk Control Matrix Framework to support the Annual Management Assurance Certification process.

Process Improvement and Others

• Identify opportunities for continuous improvement in workflow and cultivate an environment to promote improvements.
• Other ad-hoc tasks that may be assigned from time to time.

Qualifications

• Recognized Degree in Accountancy or equivalent professional qualifications.
• At least 3-5 years of relevant working experience.
• Strong analytical, oral and written communication and organizational skills.
• Excellent interpersonal skills with drive and strong sense of responsibility.
• Articulate and confident when presenting and communicating to senior stakeholders.
• Meticulous, committed, proactive and possess a “hands-on” personality.
• Resourceful and adaptive to changes with positive work attitude.
• Self-motivated and the ability to work independently and across teams.
• Proficiency with Microsoft Office especially Excel and standard office software.
• Knowledge of SAP financial application in project and fund management systems will be an advantage.
• Singaporean and Permanent residents preferred.

More Information

Location: Kent Ridge Campus

Organization: National University of Singapore