Assistant Procurement Manager

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description
This role will provide oversight and professional support to the overall procurement within University Campus Infrastructure (UCI) cluster to enhance efficiency, performance and internal controls in the various business units.

Duties and Responsibilities

1. Support the overall procurement of Central Procurement Office for Building and Construction Goods and Services (BCGS) to ensure strict compliance with University Procurement Policy and Guidelines.
2. Centrally administer, monitor and co-ordinate across all Offices covering the entire BCGS procurement life cycles from pre-tender, post-tender and contract management:

• Manage relationship between users and Procurement.
• Provide advice to users on Procurement Policy, procedures & templates.
• Communication of procurement related matters and feedback on procurement policy and procedures.
• Perform Procurement Planning with Department.
• Conduct and organize users' training when required.
• Point of contact with Contractors, Specialist Departments and procuring entities for all procurement matters.
• Procurement support for quotations, tenders and Direct Contracting, which includes review / preparation of procurement documents to ensure compliance with University Procurement Policy and Guidelines.
• Support the tender evaluation processes, including any post-tender clarifications.
• Participate as Tender Evaluation Committee member and Drive vendor negotiations.
• Draft and review Tender Recommendation Report for University Tenders Board's approval.
• Draft or review draft LOA and Liaise with procuring offices and/or legal counsel for vetting of the documents; and liaise with appropriate Signing Authority for endorsement.
• Perform System Transactions in NUS' e-procurement portal such as issuance of Purchase Orders, publication, award and goods receipt (electronic) for non-catalogue purchases with request from users.
• Perform Contract Management and liaise with users to:
• Ensure timely submission of all security deposits / bankers' guarantees, insurance policies, or any other relevant documents by the Contractor as part of the contract.
• Monitor performance and that the contract is properly fulfilled by the Contractor.
• Monitor contract non-conformance and timely contract renewal.
• Oversee to ensure proper closing of contract and final account.

Qualifications

• Bachelor Degree in Building and Construction/Facility Management or related discipline.
• Minimum 3 years of relevant working experience in the areas of procurement, with strong analytical skills and conceptual abilities.
• Good working knowledge of government procurement procedures would be an advantage.
• Meticulous, resourceful and innovative with a positive attitude.
• Possess good written and oral communication skills.
• Demonstrated ability to handle large volume and complex contracts.
• Strong interpersonal skills and the ability to work collaboratively with internal and external contacts at all levels.
• Strong organizational skills with an eye for details.
• Excellent Microsoft Office applications and presentation skills.
• Familiarity with SAP Ariba would be an advantage.

More Information

Location: Singapore

Organization: National University of Singapore

Department: Central Procurement Office

Job requisition ID: 28421