Assistant Manager / Senior Executive - Residential Life

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

Job Purpose:

Student administration and coordinating programs and activities in NUS hostels by working with Resident Staff and student leaders.

Duties & Responsibilities:

• Assist Student to settle into the hostel through orientation programme and ongoing residential programmes.
• Student advisory to residential programmes.
• Plan, and facilitate recruitment, selection, placement, training programmes and performance appraisal of students leaders in the hostel.
• Communal standards enforcement in the hostel, outreach to students on compliance and maintaining student disciplinary records in NUS databases.
• Support the Master in students' pastoral care.
• Manage the finance matters (e.g. procurement, reimbursement) and asset management. Perform various tasks using NUS systems e.g. SAP, CONCUR.
• Manage admissions to the House including reviewing of portfolios.
• Oversee communications and publicity collaterals (e.g. EDMs and posters) for the hostel.
• Coordinate IT and social media projects including maintaining hostel website and social media pages.
• Provide secretarial and admin support; draft meeting minutes, emails, letters and reports; prepare presentation slides, manage the Master's schedule and arrange meetings.
• Provide support to hostel's events e.g. Dining with Master, House of Reception, Appreciate Dinners for Student Leaders, VIP visits.
• Provide administrative support for Southeast Asian Friendship Initiative (SFI).
• Coordinate the schedule for "Respect & Consent" workshops to be facilitated for hostel residents.
• Attend to queries in the hostel mailbox.
• Provide timely and effective administrative, logistical and welfare support to the Resident Staff and residents.
• Manage projects in collaboration with other university offices and residential student groups to enrich the residential experiences of NUS students.
• Handle ad-hoc projects as and when assigned.

Qualifications:

• A University degree with at least 2 years of relevant experience.
• Candidates with experience in student admin and discipline would have an advantage.
• Proficiency in MS Office applications and IT savvy (e.g. social media platform).
• Vibrant, forward looking and enjoys working with students.
• A strong understanding of student life in a residential environment.
• Good writing, communication and interpersonal skills.
• Demonstrates excellent skills in teamwork, collaboration and attention to details.
• Organized and able to work well under pressure and with tight deadlines.

More Information:

Location: Kent Ridge Campus

Organization: Halls, Houses and Student Residences

Department: Pioneer House

Employee Referral Eligible: No

Job requisition ID: 27240