Assistant Manager/ Senior Executive, Grant Administration

Company description:

The Agency for Integrated Care (AIC) aims to create a vibrant care community for people to live well and age gracefully. AIC coordinates and supports efforts in integrating care to achieve the best care outcomes for our clients. We reach out to caregivers and seniors with information on staying active and ageing well, and connect people to services they need. We support stakeholders in their efforts to raise the quality of care, and also work with health and social care partners to provide services for the ageing population. Our work in the community brings care services and information closer to those in need. For more about us, please visit https://www.aic.sg.

1. Grant Administration & Compliance

• Process the grant applications and claims accurately within stipulated timelines, ensuring adherence to funding agreements.
• Review audit reports from grantees to verify compliance with application requirements.
• Engage with grantees and business divisions to address concerns related to grant administration.

1. Project Setup & Monitoring

• Set up projects in the system within the required timeframe, ensuring proper documentation and digital record-keeping.
• Track fund utilisation through utilisation reports submitted by grantees to ensure accurate financial oversight and identify potential refunds.
• Monitor the progress of grants, track fund utilisation, and update records for project creation, closure, or budget adjustments.
• Track and provide updates on project fund expiries, triggering the refund process and ensuring the receipt of funds.
• Ensure accuracy in preparing Letters of Agreement (LOA), addendums and defining claim methodologies.

1. Reporting & Audits

• Provide data, reports, and extracted documents required for business division or MOH reporting and audits.
• Coordinate engagement with auditors, finance, business division to meet audit reporting requirements.
• Prepare statistical reports and dashboards for management updates.

1. Financial & Budget Management

• Prepare and process disbursement requests and approvals for disbursement funding.
• Prepare and submit drawdown requests to funders to ensure timely fund disbursement.
• Coordinate the budgeting process for the business division.
• Ensure budget accuracies in assessments presented to the Evaluation Panel

1. Ad-Hoc Duties

• Support additional projects or roles as assigned.

Please note that this role is on 2 years contract, subject to renewal.

Requirements:

• Bachelor's degree in business, Finance, Accounting, or a related field.
• At least 3 years of relevant working experience in grants administration, financial compliance, or audit-related work preferred.
• Good analytical skills and numerical skills to process grant data, track fund utilization, and ensure accuracy in financial records.
• Strong problem-solving and organizational abilities to manage multiple tasks and meet deadlines efficiently.
• Meticulous and detailed oriented with strong follow-up skills to ensure compliance and accuracy.
• Good communication and interpersonal skills to engage with stakeholders effectively.
• Ability to work independently and as part of a team in a fast-paced and dynamic environment.
• Proficiency in Microsoft Excel and Word for financial tracking, reporting and documentation.
• Proactive and willing to learn, with the ability to adapt to evolving processes and policies.