Assistant Manager/Senior Assistant Manager (Operations)'

Job Description

This is an operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include grant and research administration, education and training, collaboration and partnership, and secretariat functions.

Duties & Responsibilities
Working under the direction of the Director and Head, Operations at the ACHS, the Assistant Manager/Senior Assistant Manager will be part of the team to support the core duties of the centre:

1. Centre Administration
   - Point of contact between researchers and various administration departments to support the management of research projects
   - Support researchers to draft, review, negotiate and execute research agreements by working closely with researchers, collaborators and internal and external legal offices
   - Liaise and support the centre's leads and research staff to meet the centre's objectives
   - Support finance administration, payment and procurement and secretariat duties; tracking and reporting; and communications
2. Education and Training; and Tabletop Simulation Exercises for Health Security Preparedness and Response
   - Support Centre Leads in organising the tabletop simulation exercise, including event management, registration, on the ground support, liaising with international participants and logistics arrangements including organising venue, travel and room bookings
   - Administrative support for the establishment of the ACHS fellowship program in health security
   - On the ground support for public seminars, workshops, courses and training held in person and online
3. Collaboration & Partnership
   - Liaise and work closely with local, regional and international partners and collaborators, this includes providing support for policy roundtables and panel discussions and building a network of experienced experts in health security
4. Secretariat Support
   - Provide secretariat support for the centre (Faculty Meetings, International Advisory Panel), including arranging meetings, preparation of slides, notes of meeting, communication and dissemination of information, and collation of reports
5. Administrative Tasks
   - Work closely with other offices in the school, e.g. finance, HR, IT and GHO and university, e.g. OLA, ODPRT, CPO to take forward all administrative tasks, including discussion, collaboration and problem-solving on complex situations
6. Other Duties
   - Perform other duties assigned by the Director or Head, Operations

Qualifications

• Applicants are expected to have at least a Bachelor degree from a recognised institution with at least five years of experience in an administrative position within the academic, research or healthcare sector.
• Strong administrative skills and experience in supporting projects such as convening meetings, organising training and workshops, service contracts, financial administration, or equivalent experience.
• Experience organising events, in-person and online is a requirement.
• Excellent written and oral communication skills, with the ability to summarise content, prepare slides, reports and content.
• A good team player who is self-motivated, well organised and able to work well under pressure and tight deadlines.
• Effective at problem-solving, able to take initiative to learn on the job and manage various responsibilities.
• IT systems savvy and proficient in Microsoft Office Applications.
• Knowledge of NUS processes and systems is an advantage.
• Strong interpersonal and negotiation skills, and ability to interact effectively with all levels of associates, including senior leadership.

More Information

Location: Kent Ridge Campus
Organization: National University of Singapore
Department: Saw Swee Hock School of Public Health
Job requisition ID: 25910