Assistant Manager/ Manager (Corporate Administration), SIFBI

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We are seeking a highly organized and proactive Assistant Manager/ Manager to join our Corporate Administration team. The ideal candidate will provide comprehensive administrative support for their assigned portfolios under the Corporate Admin group to ensure the smooth operations of the institute.

Key Responsibilities

1. Event Organization and Logistic Support:
   • Organize events such as meetings, conferences, workshops, and townhalls.
   • Manage the pre-event, event, and post-event logistics, activities, and follow-ups.
   • Maintain the internal events calendar and manage SIFBI venue bookings.
   • Manage events-related equipment, accessories, and supplies.
   • Create EDMs and other promotional materials for events.
2. SIFBI Initiatives:
   • Support various SIFBI initiatives such as Mentorship programme, Staff Engagement, Career development, Performance management, and Communication programmes.
   • Identify gaps based on staff feedback.
   • Brainstorm and propose new/revised initiatives to address the issues.
   • Champion assigned initiatives to ensure smooth execution and achievement of desired outcomes.
3. Staff Welfare:
   • Oversee the staff welfare groups within SIFBI (Diversity Club, Recreation Club, Social Clubs, Wellness Ambassadors).
   • Facilitate the activities of the abovementioned groups and ensure adherence to A*STAR and SIFBI policies and guidelines.
   • Assist in the planning and execution of staff welfare initiatives.
4. Training and Overseas Travel:
   • Assist in the coordination of staff training initiatives, handling local training requests, and monitoring the training budget.
   • Assist in the management of the overseas travel portfolio, including application processing, budget monitoring, and expense claim validation.
5. Manpower:
   • Assist in the management of staff, non-staff, student, and scholars' portfolios and activities.
6. General Administrative Support:
   • Ensure seamless operation across portfolios by maintaining databases, records, and generating reports.
   • Develop and review SOPs, workflows, and processes for continuous improvement.
   • Ensure compliance with organizational policies through regular audits where required.
   • Any other administrative duties assigned.

Job Requirements

Qualifications & Field of Study: Degree, any discipline

Min. Years of Experience: 2

Other Requirements (e.g. Skills, Competencies):

• Experience in organizing successful events.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with confidentiality.
• Meticulous and attention to detail.
• Ability to work independently and as part of a team.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Human Resources Services