Assistant Manager (Import/Export Billing)_jc03

Key Responsibilities:

1. Invoicing and Billing:

   1. Generate and send accurate invoices to customers or clients.
   2. Ensure that billing is done according to the company’s policies, client agreements, and payment terms.
   3. Review client accounts and billing histories to ensure accuracy and completeness.
   4. Correct billing errors and discrepancies promptly.

2. Data Entry and Record Keeping:

   1. Input billing data into the company’s accounting or billing system.
   2. Maintain detailed records of transactions, invoices, and payment histories.
   3. Ensure that client and payment information is up to date in the system.

3. Payment Processing:

   1. Track and monitor client payments, ensuring timely collection.
   2. Follow up on overdue payments by contacting clients via phone, email, or letter.
   3. Apply payments to the correct accounts and resolve any payment issues.

4. Customer Service:

   1. Address and resolve client billing inquiries and disputes.
   2. Provide support to clients regarding billing and payment concerns.
   3. Assist clients with setting up payment plans or resolving issues related to their invoices.

5. Reporting:

   1. Prepare and generate regular reports on billing and payment statuses for management.
   2. Assist in reconciling accounts receivable balances.
   3. Maintain accurate records to assist in the preparation of financial reports.

6. Compliance and Auditing:

   1. Ensure that billing practices comply with financial regulations, company policies, and industry standards.
   2. Assist in audits by providing necessary documentation and supporting information.

Requirements:

• Minimum 5 years of working experience in export/import billing within the freight forwarding or logistics industry.
• Minimum Diploma in Business, Logistics, Supply Chain Management, Accounting, or a related field.
• Strong knowledge of international shipping documentation, freight charges, and billing procedures.
• Familiar with Incoterms, customs documentation, and handling of export/import billing discrepancies.
• Proficient in using billing and freight management systems (e.g., CargoWise, SAP, or similar platforms).
• Strong analytical skills with high attention to detail and accuracy in invoicing.
• Ability to lead billing processes, coordinate with operations and finance teams, and ensure timely invoicing.
• Good communication and problem-solving skills for dealing with clients and internal stakeholders.
• Capable of working independently and managing a small team or supporting junior staff if required.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chan Mun Yi(Jaysie)

EA Personnel Reg No: R25128444