Assistant Lead Analyst - SAP BRIM

Position Overview

The Project Analyst is responsible for driving the successful delivery of minor project(s) or enhancement(s) to meet the end users' business objectives. He/She ensures the project is well planned, on-track, resolves issues immediately and mitigates any potential risks early to avoid project failure. He/She works in collaboration and co-ordinates with business users, internal and external teams to ensure project is successfully completed within budget & scope, on time and with quality. He/She works under supervision, and provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner. He/She also participates in annual work planning and assists in estimation of budget for new demands.

He/she possess competent project management skills to develop and manage project plans, timelines, scope, budgets, resources, deliverables, and perform issue management and risk management, in a structured and methodological approach. He/She is a keen learner, a good communicator and a strong team player. He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.

Role & Responsibilities

Project Management Planning

• Plan and perform the required procurement activities, including seeking approval of project scope and funding from the respective approving authority
• Lead or support the project team(including users, external teams and vendors) in driving the project to meet its objectives
• Lead or support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline
• Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
• Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
• Perform timely update to project documentation, conduct project closure and handover to Service Operation for maintenance support
• Track and monitor the project financial health, including budget utilization and cashflow

Project Time Management

• Develop the detailed project activities and schedule, identify dependencies and critical path
• Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
• Manage interdependent activities and slippages in the project schedule, and adjust schedule(s) to preserve overall project objectives and deadlines

Project Quality & Test Management

• Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality
• Management System for Project Management Methodology
• Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for example, the Security and Data Management Policy
• Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
• Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework
• Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing

Project Risk Management

• Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan
• Ensure mitigation is in place to contain or minimise the risk impact
• Monitor and manage new risks & issues throughout the project implementation life cycle
• Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor
• Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution

Project Stakeholder Management

• Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility
• Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline
• Manage stakeholders' expectation and build a trusted relationship

Requirements

• 3 to 5 years of relevant working experience in project delivery and implementation
• Degree or Diploma in System Engineering/ Computer Science/Information Technology/Pharmacy or equivalent.
• Proven working experience in project management of SAP BRIM. Knowledge in SAP ISH is an added advantage.
• Strong analytical and soft skills, excellent in client-facing role
• Excellent written and verbal communication skills
• Proactive self-starter with an analytical and creative mind
• Result and customer oriented with multi-tasking capabilities.