Assistant HR & Admin Manager

Duties and Responsibilities:

Human Resources:

This role will assist Senior HR Manager on the following:

• Provide support in recruitment process, including job posting, candidate sourcing, and interview coordination.

• Assist in employee onboarding & offboarding.

• Assist employees with HR-related issues, such as leave and compensation matters.

• Maintain employee records with all relevant information, as well as employee files and records in electronic and paper form.

• Processing of work passes application, renewal and cancellation related matters.

• Assist in preparing HR documents such as employment contracts, confirmations, salary adjustments, and termination letters.

• Provide support in the development and implementation of policy documentation.

• Collaborates with other administrative personnel and/or outside parties (e.g., IRAS, MOM, auditors, etc.) to ensure in compliance with company policies, laws, and/or regulatory guidelines.

• Assist in insurance policies, including health, workers’ compensation, liability insurance, insurance claims and renewal processes.

• Provide support in Bi-Annual Performance Review and Assessment for various departments and individual employees.

• Maintain accurate and up-to-date HR database, employee records and filing of documents.

• Assist in employee training and development.

• Assist in monthly payroll process, benefit compensation, and reimbursement for local and overseas employees, monthly CPF submission and government claims (Childcare, Maternity Claim, NS, etc).

• Provide support in employment Income Tax related (IR21 and IR8A) and compliance with relevant statutory requirements.

• Assist in HR and administrative duties as assigned by Supervisor.

Administration:

• Manage office administration including reception duties when necessary, office supplies and telecommunication services and IT related matters.

• Support in welfare-related events, including company functions, team building activities, etc.

• Assist in booking travel tickets, accommodation and travel insurance for employees.

• Handle Portnet and Digitalport matters, serving as the Point of Contact for MPA-related matters.

• Maintain electronic and hard copy filing systems.

• Tabulate spreadsheet for staff medical/dental/expenses claims.

• Oversee contracts for office cleaners.

• Assist in onboarding and offboarding in administration matters.

• Application of Travel Visa for employees.

• Perform other duties as assigned by Supervisor.

Requirement:

• Minimum Diploma/Degree in Human Resource Management

• Minimum 3 to 4 years relevant working experience

• Attention to detail and problem-solving skills to engage employees at different levels

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• Great interpersonal skills

• Knowledge of Singapore employment, labour law and HR best practices

• Team player and ability to maintain professional levels of integrity and discretion in handling confidential and sensitive matters