Assistant Executive/Executive (Operations and Systems Planning) - Contract

NEA is the lead agency for planning for after-death facilities and services in Singapore. You will be part of the Memorial Facilities & Planning Division which oversees the planning of after-death facilities and services in Singapore. You will be providing operations planning and support capability to ensure that the Government after-death facilities are efficiently managed and operated.

You will be responsible for the following:

Finance

• Manage accounts payable and accounts receivable including preparation, processing and issuance of invoices.
• Handle journal adjustments, assets management and coordination and submission of finance related returns.
• Track and conduct data analysis of budget and expenditure.

Procurement

• Coordinate with operations team to develop project scopes, draft requirement specifications, plan timelines and prepare documents for procurement e.g. invitation to quote, contract variation and exercise of option.
• Perform procurement activities including calling, evaluation and award of quotations while adhering to the key principles and guidelines of Government Procurement Instruction Manuals.

System

• Liaise with Information Technology Division (ITD) and system vendors to perform User Acceptance Testing (UAT) to ensure that the user requirements are met.
• Prepare service requests for data patching and extraction.
• System and user administrator which includes managing access rights and system downtime.
• Track statistics and follow up with external and internal stakeholders.

Administrative Support

• Track assets within the division.
• Provide admin support to the department.
• Perform any ad-hoc tasks as assigned.

• At least 1 to 2 years of experience in finance, general accounting and procurement work.
• Knowledge in government procurement will be an advantage.
• Analytical and meticulous.
• Proficient in Microsoft office suite, particularly excel skills. Ability to develop dashboards for monitoring and tracking purposes is an advantage.
• Comfortable to work in a fast-paced environment that would require the ability to manage multiple priorities and stakeholders at the same time.
• Good interpersonal skills and enjoy working with both internal and external stakeholders.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

To apply, please proceed to Career@Gov at:

Apply Here