Assistant Director (Contracts Management)

The Assistant Director (Contracts Management) works closely with the Deputy Director (Contracts Management) to lead a team of contracts managers for timely procurement of contracts including streamlining procurement procedures and ensuring compliance with government policies and regulations for development projects.

Job Purpose

1. The function of the Contracts Section is to govern and facilitate efficient and effective management of contracts throughout the Building Division. It is also the Centre of Excellence (COE) for PA's construction and building contracts, promoting consistency, accuracy, transparency, and compliance in contractual processes and striving for continuous improvement in contract management practices.
2. The Assistant Director (Contracts Management) is a member of the Contracts Management Section and plays a key role in overseeing the public sector procurement processes, streamlining procurement procedures and ensuring compliance with government policies and regulations for PA's development projects.
3. The Assistant Director (Contracts Management) works closely with the Deputy Director (Contracts Management) to lead a team of contracts managers and ensure timely procurement of contracts for PA's development projects.

Duties & Responsibilities

1. Plan with other project sections within the Division to ensure timely procurement of contracts for development projects.
2. Oversee the procurement of contracts for development projects.
3. Safeguard good governance of procurement processes to ensure compliance with the Public Sector Standards Conditions of Contract, Government Instruction Manuals (IMs) and internal financial and procurement rules.
4. Review current workflows, processes, and identify areas for standardization and improvements.
5. Data collection and analytics.
6. Coordinate and communicate procurement policies and procedures.
7. Assist in audits conducted by both internal and external auditors on contracts/projects.
8. Liaise with external agencies on procurement and contract related matters.
9. Provide leadership, direction and guidance to help staff in the Section carry out their duties effectively and efficiently so as to achieve the Section's targets.

Other Duties

1. Assist Director and Deputy Director to achieve the Division's goals and visions.
2. Other adhoc duties or projects assigned by Director / Deputy Director.

Others

1. Good knowledge of Building and construction procurement and contracts administration processes, practices and requirements.
2. Good command of English language with strong written and presentation skills.
3. Strong leadership and managerial skills.
4. Able to work independently with good time management and able to multi-task.
5. Must have good organisational, conceptualisation, communication and inter-personal skills and able to work effectively in a team.
6. Resourceful, adaptable, strong analytical and problem-solving skills.
7. Proficient in MS Word, Excel, PowerPoint and other relevant computer skills.
8. Knowledge of GeBIZ / Workday system is an advantage.
9. Knowledge of Government Instruction Manual is preferred.

Education

Professional Qualification in Building, Construction Management, Project Management, Quantity Surveying or other equivalent building related disciplines.

Experience

Minimum 10 years of relevant experience in procurement and contract management of building projects; and

Minimum 2 to 5 years in leading and managing a team.

Desired: More than 15 years of relevant experience in procurement and contract management of building projects.