Assistant Administration Manager

Candidate must possess at least Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Administration or equivalent.

At least 4 Year(s) of working experience in the Office Administration and related field is required for this position.

Responsibilities:

1. This role ensures efficient office management, cost-effective purchasing, accurate financial reporting, and effective HR policies to support business objectives via business automation software.
2. Oversee day-to-day office operations and ensure a well-maintained work environment. Develop and implement administrative policies and procedures. Manage office supplies, equipment, and facilities maintenance. Ensure compliance with company regulations and government policies.
3. Supervise financial transactions, bookkeeping, and accounting records. Prepare invoices, financial reports, budgets, and cash flow forecasts. Monitor expenses and cost control measures. Ensure compliance with tax regulations and coordinate audits.
4. Evaluate suppliers, negotiate contracts, and maintain vendor relationships. Ensure timely procurement of goods and services while maintaining quality standards. Manage inventory levels and control purchase requisitions.
5. Oversee recruitment, onboarding, and employee lifecycle management. Develop HR policies. Handle payroll processing, attendance tracking, and leave management. Conduct employee training, performance evaluations, and disciplinary actions. Ensure legal compliance with Labour laws and workplace policies.
6. Schedule and plan to send workers for training courses.
7. Handle monthly foreign worker related duties such as applying & renewal of WP / S Pass / EP and other passes, levy waiver, and contract renewals of employees.
8. Responsible for the maintenance, coordination, and administrative setup of system access activation and deactivation (from onboarding to offboarding) and updating of employees database.
9. Purchase, receive, and store the office supplies ensuring that basic supplies are always available.
10. Maintain renewal for BCA records.

Required Skills:

1. Microsoft Office
2. Accounting software (QB)
3. Good HR and accountancy knowledge
4. Able to work independently, possess good communication and problem-solving skills.